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Office Manager

CONFIDENCIAL · Barcelona

As Office Manager you will create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. You will organise and manage all the administrative activities that facilitate the smooth...
As Office Manager you will create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. You will organise and manage all the administrative activities that facilitate the smooth running of the Barcelona office by working closely with the team, while providing support and acting as the go-to person for management and employees alike and to impact positively company culture.
Description

- Organise and support all administrative activities in the office and ensure that the office is operating smoothly.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Perform reception duties: greet visitors, answer and direct phone calls and provide general support to visitors (both external and internal), and ensure the meeting rooms are set up and ready to use, etc.
- Responsible for managing office services by ensuring operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.
- Manage office supplies inventory (both office materials and food/drink) and place orders when required.
- Provide other administrative support as necessary, including, maintaining calendars, undertaking research activities, producing reports, and creating PowerPoint presentations.
- Support with making travel arrangements, including, booking accommodation, flights, and trains. Responsible for managing and controlling expense reports.
- Initiate and support the organisation of events by sourcing venues, arranging travel and catering as and when required.
- Manage outsourced facilities service vendors; ensuring best practices are being used and implemented.
Profile

- International Secretarial Education, Administrative Education or similar.
- Solid background in office management or relevant role in a fast-paced and international environment.
- Outstanding customer service skills and a strong team player with the ability to build and maintain strong relationships.
- Bilingual English-Spanish.
- Excellent oral and written communication skills.
- Excellent computer skills, including a high degree of proficiency in Microsoft Excel, Outlook, PowerPoint and Word.
- Highly motivated, pro-active, adaptable, detail oriented and able to work with initiative.
Job Offer

- Permanent position.
- Based in Barcelona.
- Interesting social benefits.
- Important international company reference in their sector.

Requisitos:

- International Secretarial Education, Administrative Education or similar.
- Solid background in office management.
- Bilingual English-Spanish.
- Excellent oral and written communication skills.

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