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Site Name: GSK Tres Cantos, Madrid Posted Date: Jan 23 2023 Job Purpose We are looking for an Excecutive Assistant to provide administrative support to Head of Marketing, this position will be based in our GSK Spain offices (Tres Cantos). Key...
Site Name: GSK Tres Cantos, Madrid

Posted Date: Jan 23 2023

Job Purpose

We are looking for an Excecutive Assistant to provide administrative support to Head of Marketing, this position will be based in our GSK Spain offices (Tres Cantos).

Key Responsibilities

  • To provide administrative assistance to the Marketing Head (agenda, travel & expenses and congresses) Support when is needed.
  • To provide administrative assistance to Marketing Team. Placement of orders and tracking of their delivery. Oversight of the reconciliation process of all invoices delivered.
  • To coordinate and support to general administrative activities of the Marketing Team
  • Support team meetings
  • Managing interactive spaces (media, virtual spaces.). Encouraging productive interactions (i.e. Apps).
  • Provide sites for virtual documentation archive (tracking where information is archived).

Knowledge/ Education / Previous Experience Required

  • A degree or equivalent experience preferred but not required.
  • This role requires a good understanding of GSK tools and systems
  • Experience in pharmaceutical industry or health related field is valuable
  • Solid understanding and knowledge of financial aspects related to invoicing and payments
  • Has good written and verbal communication skills. English is valuable
  • Possesses advanced/expert level of MS Office (PowerPoint, Excel, Word & Outlook).

Other Job-Related Skills/Background

  • Able to plan, organize and manage priorities.
  • Self-motivated with ability to work, solve problems and make decisions unsupervised.
  • Good communication and organizational skills with ability to interact well with all levels of management and staff (internal and external)
  • Accountability for own actions/decisions.
  • Able to work independently as well as in a team.
  • Recognizes potential obstacles and works to resolve them within set timelines, takes responsibility for own actions.
  • Conscientious and high-quality delivery of work even when under pressure
  • Effective at technical problem solving.
  • Professional attitude with good customer focus (internal and external)
  • Flexible and responsive to new ideas in a changing environment.
  • Manage confidential information with absolute discretion and respect.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.

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