Ofertes d'ocupació de Assistent/a de Direcció a Palma

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Inglés Español Alemán Comunicación Word Gestión Comunicación escrita Programas de ofimática Operaciones de oficina Multitarea experto Office Excel PowerPoint

Company Description

FIRST MALLORCA is a prominent real estate company with 12 offices on the island, dedicated to helping clients find their ideal homes and investment properties. Our team of sales and rental agents is passionate about real estate and committed to providing exceptional service, guiding clients through significant life events with expertise and care.

Our administrative staff play a vital role in supporting daily operations across all departments. With professionalism and attention to detail, they ensure that processes run smoothly, documentation is handled efficiently, and both clients and team members receive timely and accurate assistance. Their dedication contributes greatly to the high standards of service that define FIRST MALLORCA.

Role Description

This is a full-time, on-site Team Assistant role based in the South and North (Sa Pobla, Pollença) of Mallorca. The Team Assistant will be responsible for providing administrative support, managing office operations, coordinating appointments and meetings, assisting with client communications, and handling data entry tasks.

Qualifications

· Driver’s license (B)

· Proficiency in Spanish, English; German is a plus

· Proficient in Microsoft Office suite (Word, Excel, PowerPoint)

· Excellent verbal and written communication skills

· Ability to multitask and prioritize tasks effectively

· Previous experience in a similar administrative role is a plus

· Knowledge of real estate industry terminology is beneficial

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About the job

Maintenance & Technical Support: Assistant Facilities Manager

Location: Spain: Mallorca

Contract type: Permanent

At Sani/Ikos Group, the Maintenance department is where technical expertise meets operational excellence. From Facilities Managers to Electricians and Plumbers, our team ensures that all resort facilities, systems, and equipment operate safely, efficiently, and to the highest standards. Working together, the team supports the smooth day-to-day operation of our resorts through preventive maintenance, technical problem-solving, and a strong commitment to safety, quality, and guest satisfaction.

Responsibilities:

Support Facility Operations: Assist the Facilities Manager in overseeing the daily operation and maintenance of hotel facilities, including HVAC, electrical, plumbing, and mechanical systems.

Preventive Maintenance: Help plan and monitor preventive maintenance schedules to minimize downtime and ensure efficient operation.

Team Supervision: Support in supervising and coordinating the activities of the maintenance team, contractors, and external vendors.

Health & Safety Compliance: Ensure all operations comply with health, safety, and environmental regulations.

Inspections & Reporting: Conduct regular inspections of property, equipment, and systems; report issues and ensure timely resolution.

Inventory & Procurement: Assist in managing inventory of tools, materials, and spare parts, and coordinate procurement when needed.

Budget & Records: Help control costs, maintain accurate records of maintenance activities, and support in budget preparation.

Project Support: Contribute to renovation, upgrade, and repair projects, coordinating logistics and timelines.

About you

You hold a degree or diploma in Mechanical, Electrical, or Facility Management Engineering, which is considered an advantage. You have previous experience in facility or maintenance supervision, ideally within luxury hospitality or large-scale properties. You possess solid knowledge of HVAC, plumbing, electrical systems, and overall building maintenance operations. You are proficient in MS Office, and experience with CMMS or other maintenance management software is an asset. Organized and solution-oriented, you are able to manage multiple tasks under pressure while working effectively within a collaborative team environment.

* Not sure if you meet all the role requirements? We still welcome your application and a chance to learn more about why you think you could be a valuable addition to the Sani / Ikos team.

Our promise

We believe in providing the structure for a meaningful career where your impact is clear and your success is supported by a strong team.

• Meaningful and impactful work: Your role directly contributes to creating unforgettable holiday experiences and achieving our Vision to be the most admired brand. Your daily efforts have a tangible impact on guest satisfaction and brand reputation.

• Teamwork and community: We foster a culture where good relationships with colleagues are essential. You'll be part of a dynamic, supportive team where collaboration and mutual respect are foundational.

• Trusted management: Your experience is highly valued. You’ll operate within a stable, professional structure that empowers your strategic judgement and supports long-term professional stability.

• Professional development: We offer dedicated training and development programmes that support continuous learning, demonstrating our commitment to your long-term growth and evolution within the Group. From structured onboarding and continuous learning through our global e-learning platform, training academies, masterclasses and workshops-enhanced by exclusive academic partnerships such as eCornell-to transparent performance management and leadership development, we support your growth, empower your impact and create an environment where talent is recognised and potential thrives. At the same time, we foster teamwork and a strong sense of community through our internal communication tools, where people connect, collaborate, share knowledge and celebrate success.

• Job security and financial stability: As a fast-growing and financially solid group, we offer stability and a competitive remuneration package that allows you to plan your future with confidence and focus on developing your leadership skills, complemented by accommodation, daily transportation support and full board meals.