Ofertes d'ocupació de Assistent/a Administratiu/va a Illes Balears

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Title: Administrative Assistant

Location: Palma, Balearic Islands, Spain - this is a fully-remote position (timezone - CET)

Reports to: Director of Operations and Leadership Team

Company:

Sagana is a global impact investment advisory firm working to unleash the potential of people, capital, and business to improve human and planetary health. We are passionate about advising, investing in, and growing companies that are successfully solving some of the biggest challenges of our time - and to helping other investors to do the same. We leverage decades of experience in private equity, impact advisory, and entrepreneurship to scale big ideas that create an abundant, thriving world for all.

Our name means “Abundance” in Tagalog, and this is core to who we are. To learn more about what sets us apart, check out our video: Sagana - Unleashing Potential

Summary:

We are seeking a detail-oriented and proactive Administrative Assistant to support our leadership team and join us in creating a better world. This role is crucial in ensuring the smooth and efficient functioning of our team’s schedule and travel across different time zones. The ideal candidate will possess effective organizational and communication skills and be comfortable working in a remote environment.

Key Responsibilities:

Scheduling:

• Manage calendars for our two founders
• Schedule virtual and in-person meetings for our leadership team across multiple countries and time zones (5 people including our founders)
• Schedule monthly/quarterly client meetings, including regular webinar invitations and responses
• Schedule project interviews on an as-needed basis
• Communicate professionally and warmly with clients and partners, ensuring timely responses on meetings

Travel:

• Research, book and manage travel arrangements for the leadership team, including multi-city trips
• Submit travel related expenses into expense systems

Operational Support:

• Sign documents electronically on behalf of founders
• Fill-in company data for contracts/proposals
• Draft and send team communications and reminders
• Facilitate with team meeting and events planning and execution as needed
• Assist with other administrative tasks or special projects to support the team as needed and capacity allows

Qualifications & Skills

• Previous experience in an administrative role, supporting several people at once, ideally in a remote or globally distributed environment
• Experience scheduling multi-time zone meetings
• Experience in booking multi-city travel globally
• Experience with a finance or consulting firm is advantageous
• Robust skills in organization and managing time effectively, with a keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital collaboration tools (e.g., Zoom). Use of AI tools is advantageous
• Ability to work independently and collaboratively in a remote setting
• Fluent in English. Spanish is a plus, but not required

Attributes:

• Engaged and resourceful, proficient at balancing many tasks and responsibilities concurrently
• High level of professionalism and discretion, especially when handling sensitive information
• Comfortable working across different time zones and with diverse teams. Work hours will be respected
• Is keen to have a positive impact on our world and motivated by contributing to environmental and social solutions

Values:

Our shared values guide all that we do:

• Courage - Is what empowers us to think differently, ask difficult questions, speak our minds, act on what we believe in, and find opportunities that others don’t always see
• Authenticity - Is what guides us to bring our whole selves to our endeavors and not hide behind a mask. It brings out our honesty, creativity, and enthusiasm that allows us to use our full potential in delivering our work
• Respect - Is the foundation of all relationships – with ourselves, our clients and partners, our colleagues, our communities, and our planet
• Responsibility - Is what we take for the world in which we live. We hold ourselves accountable for the decisions we make and the actions we take as people and as a company every day
• Excellence - We are committed to being our best. Because creating a better future takes more than good intentions

Inclusion:

We are actively creating a workplace where authentic communication, collaboration, and inclusion enable people to become their best selves both personally and professionally while having a career with purpose and impact.

Apply:

To be considered for this opportunity, please submit your CV using the role link. If your application is shortlisted, a member of Sagana's recruiting team will contact you. All inquiries can be directed to Sree Radhakrishnan Talent Associate – Sagana GmbH.

N.B. The closing date for all applications is 30 June 2025 at 23:59 CET. In the event of high application volume or shifting business priorities, we may close this vacancy earlier.