The Role

This is a hands-on role supporting a founder who moves fast and builds across multiple companies. You will be the person who keeps everything running — his calendar, his inbox, his travel, his personal logistics, and the hundred small things that pile up when someone is operating at this pace. The line between professional and personal support is blurred by design. That is the nature of working this close to a founder, and you need to be genuinely comfortable with it.

You will work across a hybrid setup — remote most of the time, with regular in-person presence in the Marbella, Estepona, and Málaga area when needed for meetings, errands, logistics, or anything that requires being physically there.

This is not a task-following role. You will need to think ahead, make decisions on your own, and take full ownership of your domain without waiting to be told what to do. If you are someone who thrives on structure, initiative, and being trusted with the full picture, this will feel like the right fit.

What You Will Do

Executive Support

Manage and protect the CEO's calendar, inbox, and daily schedule. Filter, prioritize, and respond where appropriate so the CEO only sees what actually needs their attention.

Sit in on key meetings, capture action items, and follow up with the right people to make sure things get done. You are the one who closes the loop.

Handle end-to-end travel — flights, hotels, transport, preferences, backups, and changes. Domestic and international, business and personal.

Be the first point of contact for partners, agencies, and external stakeholders. Communicate on behalf of the CEO when needed, with good judgment about tone and timing.

Track all commitments — internal and external — and make sure nothing falls through the cracks.

Coordinate with the team to chase updates, nudge owners, and keep projects moving. You are comfortable holding people accountable even when it is uncomfortable.

Personal & Lifestyle Support

Handle personal logistics including medical appointments, family coordination, household admin, personal purchases, returns, insurance, renewals, and bookings.

Run errands and provide in-person support when required — picking things up, dropping things off, coordinating deliveries, driving when needed, and being physically present when the situation calls for it.

Manage personal travel alongside business travel, including plans that involve family or personal commitments.

Coordinate personal and family events — birthdays, social occasions, reservations — with the same attention and follow-through as any professional commitment.

Handle anything that needs handling. The scope is broad and intentionally undefined. If the CEO should not be spending time on it, it lands on your plate.

Systems & Documentation

Build and maintain an operating system for how the CEO works — preferences, routines, decision rules, recurring tasks.

Keep a running log of decisions, pending items, and context so nothing gets repeated or lost.

Organize and maintain the CEO's workspace in Notion or equivalent tools.

Spot inefficiencies and propose better ways to do things. You do not just run the system, you improve it.

What We Are Looking For

Experience

Proven track record as an Executive Assistant, Personal Assistant, or both, supporting a high-performing founder or executive. You have done this before and you know what it takes.

Comfortable managing complex calendars, inboxes, and multi-leg international travel.

Experienced handling sensitive personal information and operating with full discretion.

Strong written and verbal communication in English and Spanish.

Familiar with productivity tools — Notion, Slack, Asana, Google Workspace, or similar. You do not need to be an expert in all of them, but you pick things up fast.

Experience using AI tools (ChatGPT, Claude, or similar) to manage workflows, draft communications, and save time is a strong plus.

Practical Requirements

Based in the Marbella, Estepona, or Málaga area and available for regular in-person presence.

Valid driver's license and access to a vehicle. The role involves errands, pickups, and in-person coordination that require the ability to drive.

Comfortable working as an independent contractor.

Available outside of standard hours when something urgent comes up. This is not a nine-to-five role and the person you support does not operate on a fixed schedule.

Mindset

You are proactive by default. You do not wait to be asked — you see what needs doing and you handle it.

You are direct and comfortable speaking up, even when it means pushing back or chasing someone down.

You are organised and disciplined, but flexible enough to pivot when priorities shift without notice.

You think of yourself as someone who makes things happen, not someone who manages a to-do list.

Discretion is absolute. You will have access to personal communications, finances, and family matters. That trust is the foundation of everything.

The Setup

Long-term independent contractor role with a monthly salary in USD, paid time off, and performance-based bonuses. Primarily remote within the CEO's time zone, with regular in-person presence in the Marbella area.

Success in This Role Means

The CEO's calendar and inbox are fully under control — both professional and personal.

Travel, personal admin, errands, and logistics happen without the CEO asking.

Commitments across business and personal life are tracked and closed.

Problems are spotted and solved before the CEO sees them.

Communications on behalf of the CEO are handled with judgment, not just forwarded.

Systems and documentation improve every week — you leave things better than you found them.