Are you a proactive, highly organized professional who thrives in dynamic environments with many moving parts? We're looking for a Management Assistant who will play a crucial role in supporting three different business areas, a key position where prioritization, initiative, and flexibility are essential for success.

In this position you’ll be the backbone of operations, enabling our leadership teams in Italy and Spain to work efficiently and effectively across multiple fronts. If you enjoy a fast-paced environment and love turning complexity into smooth execution, this is the role for you!

Key Responsibilities

In this pivotal role, you will:

• Support three different business areas with diverse and shifting priorities, acting as a trusted partner for their Executive Leaders.
• Organize internal and external meetings, ensuring travel arrangements and schedules are handled seamlessly from start to finish.
• Collaborate with stakeholders to coordinate meetings and events and provide operational support with precision and flexibility.
• Prepare and design presentations and materials for leadership meetings, Town Halls, and other key events.
• Manage internal procedures through corporate systems, maintain administrative consistency, and handle expense claims and ad-hoc tasks.
• Assist with translations and the regular update of internal documents and policies.
• Maintain and update important records and reports (e.g., employee statistics, ESG data, vacation records).
• Support Office and HR activities, such as employee benefits programs, learning initiatives, and health promotions.
• Coordinate onboarding and offboarding activities for employees.
• Help shape a vibrant company culture by supporting office initiatives and social events.
• Are a natural communicator, fluent in Italian, English, and high level of Spanish — both written and spoken.
  
  

Experience And Passion

We know skills and experiences can be gained in many ways, but you are likely to thrive in this role if you:

• Have proven experience supporting leadership teams in complex, fast-paced environments.
• Are skilled at managing multiple, shifting priorities and making sound decisions under pressure.
• Bring a proactive, execution-driven mindset and have strong initiative — you don't wait to be told, you anticipate needs.
• Deliver high-quality work consistently, ensuring precision and attention to detail across all tasks.
• Handle confidential information with professionalism, integrity, and discretion.
• Possess strong interpersonal skills, maintaining a positive, collaborative attitude even in challenging situations.
• Have strong proficiency in Microsoft Office tools (PowerPoint, Excel, Outlook).
• Are based in or willing to relocate to Agrate Brianza (MI).
  
  

Why You’ll Love Working With Us

At Ambu we are committed to fostering a supportive and collaborative environment where you’ll have the opportunity to contribute, learn, and grow. This role offers a chance to work closely with senior leaders, be part of a vibrant culture, and make a significant impact on the company’s success.

Ambu – a visionary and international workplace where your efforts matter

Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success and by joining us you will get the opportunity to work in an international head office in an informal working environment.

We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.

 

 When to apply

As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you are ready to apply for the position, please apply as soon as possible. We will invite candidates for interviews on a continuous basis so there is no need to hesitate.