Admissions Assistant (Part-Time)

Location: Carrer Montevideo, 31 Barcelona, Spain | 20 hours/week

Schedule: Monday to Friday from 10am to 2pm

The Position

The AESA International School System is seeking a highly organized, professional, and results-driven Admissions & Enrollment Assistant to support both our Barcelona campus and our online school, AESA Prep International. This is not a clerical role. It is a structured, revenue-focused position that combines relationship management, sales discipline, data tracking, and operational precision. You will report to the Director of Operations and play a key role in driving sustainable enrollment growth.

About AESA

The AESA International School System comprises a global network of schools and affiliated academic programs. We offer students the opportunity to receive a great education that prepares them for success at university. Some of our students learn through face-to-face instruction at our campuses in Spain and the United States. Other students—from all over the world—learn through our innovative online school and its partners.

Role Overview

The Admissions Assistant manages the full admissions pipeline—from first inquiry through enrollment—for both on-campus and online programs. This role is ideal for someone who enjoys building relationships, creating and refining structured processes, and tracking measurable results.

Key Responsibilities

Admissions Pipeline Management

Respond to all new inquiries within one business day

Qualify prospective families and students

Schedule and coordinate campus tours and virtual meetings

Track applicants through every stage of the funnel

Maintain accurate CRM and admissions records

Ensure no qualified lead is left without a defined next step

Conversion Focus

Drive inquiry-to-enrollment conversion rates

Monitor funnel performance and identify bottlenecks

Support achievement of enrollment targets

Track enrollment completion

Contribute to admissions forecasting

Family Experience

Serve as primary point of contact for prospective families

Deliver a polished, responsive, and professional experience

Provide timely follow-up and clear communication

Coordinate initial onboarding once a student enrolls

Administrative & Compliance Support

Prepare enrollment agreements and documentation

Ensure complete and compliant student files

Coordinate with finance regarding deposits and tuition plans

Maintain organized digital records

Reporting & KPIs

Maintain weekly admissions dashboard

Track conversion rates, lead sources, response times, and enrollments

Provide structured weekly reports to the Director of Operations

Required

Candidate Qualifications

Impeccable written and verbal communication skills in English and Spanish

High level of organization and follow-through

Comfort working with data, dashboards, and CRM systems

Professional demeanor with international families

Sales mindset without being pushy

Preferred

Full proficiency in Catalan and/or any other major world languages

Experience in education, international schools, or admissions

Experience in a structured sales or customer acquisition role

Familiarity with CRM tools

Performance Expectations

Success In This Role Is Measured By

One business day response rate to new inquiries

Conversion from qualified lead to tour/demo

Conversion from offer to deposit

Enrollment growth

Accuracy and completeness of admissions files

Weekly KPI reporting discipline

Schedule & Growth Opportunity

20 hours per week at AESA's Barcelona campus: Monday to Friday, 10am to 2pm

Strong performance may lead to expanded responsibilities, increased hours, and long-term growth into a senior admissions or other operations role

Compensation

Competitive compensation commensurate with experience.

How to Apply

Please submit the following documents to ******:

CV and cover letter explaining why you are interested in enrollment-driven education roles

Recommendation letter and/or professional references