Ofertes d'ocupació de Assistent/a Executiu/a a Barcelona

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada20 d’oct.

Teletreball . Fintech

Executive Assistant and Project Manager

Location: Barcelona

Bonus: Up to 50% bonus per annum

Company:

Join our creative and innovative team as we connect and entertain players all around the world, creating exciting experiences and lasting connections, on the world’s largest online poker network and biggest poker events!

Home of World Champion Daniel Negreanu, Winner of the Best Poker Software, and Guinness World Records holder of the largest ever online poker prize pool, GGPoker has taken the poker world by storm.

Headquartered in Toronto with offices in 9 major cities and 700 top international talents, NSUS is an industry-leading global company dedicated to shaping the future of gaming. GGPoker holds the largest online poker market share globally, and we are looking for dynamic, innovative, and passionate team members to be part of the World’s #1.

Join us and be part of the very best in the iGaming space!

The Role:

Our Managing Director leads global business development for GGPoker — opening new markets, driving licensing, and regulatory strategy, lobbying, and sourcing and negotiating partnerships across every region we operate in. At any time he is running ten to fifteen live market-entry projects across multiple jurisdictions and time zones.

We are looking for one person to support our Managing Director at the highest level of executive support and manage multiple concurrent projects with real impact on the organization.

As Executive Assistant: You will be given extraordinary access. You will provide executive support to our Managing Director has he manages high-stakes negotiations and sessions with international partners, regulators, and licensing authorities together with senior leaders in a multi-billion dollar business.

In exchange, we expect someone who will do the unglamorous work with the same energy as the interesting work, who is relentlessly organized, and who wants to be genuinely excellent rather than merely busy. This includes inboxes, mails, flights, accommodations, etc.

As Project Manager: Market entry for a global gaming operator is a commercial problem before it is a legal one. The Managing Director holds that judgement. You will be the person who assembles the material he holds it with, and who makes sure that every one of the fifteen files behind it keeps moving.

To be clear about what this role is and is not: the Managing Director leads and sets the strategy. He runs the negotiations and owns the commercial decisions. You support him across all of it — and you own the project management of the entire portfolio outright. You will be present in meetings, hold the record of decisions and actions that comes out of them, and be the reason nothing is ever dropped, forgotten or allowed to go quiet.

What You Will Own:

Portfolio of projects

• Manage market-entry, licensing and partnership projects, tracking status, blockers, owners and milestones
• Keep stalled projects moving and hold internal and external contributors to deadlines
• Run weekly planning, escalate priorities and report progress to the founder and executive team
• Prepare meeting briefs, capture decisions and close action items
• Debrief key meetings and hold the Managing Director accountable for commitments and priorities

Research and reports

• Research markets, competitors and regulations; assess entry costs, taxes, compliance, partner economics and time to revenue.
• Evaluate potential partners, conduct due diligence and recommend options.
• Prepare financial models, deal summaries, negotiation briefs and reports for leadership, regulators and partners.
• Coordinate licensing submissions with Legal and advisors, challenge unclear advice and support advocacy efforts.

Liaison

• Internally: the founder and executive team, the Group Project Manager and development teams, in-house Legal and Regulatory, Finance, Marketing, and local market teams
• Externally: regulators and licensing authorities, external counsel, government relations consultants, commercial partners, and industry bodies and conferences

Tools and leverage

• Own AI and productivity workflows for research, drafting, summaries and meeting capture
• Continuously improve speed, quality and execution

Requirements:

• English fluency
• Spanish fluency
• 3 years in executive administrative support — supporting CEOs, VPs, Directors, etc.
• 2 years in project management — multiple concurrent projects with multiple internal and external stakeholders across multiple time zones
• 2 years in a commercial environment — business development, market entry or expansion, corporate development, commercial strategy, transaction advisory, or a comparable role where you supported people making commercial decisions. You possess literacy in commercial, financial, and tax — you understand revenue share, cost of acquisition, tax and duty exposure, and what a bad term looks like three years into a contract. You have built or contributed to a business case, a model, or a deal comparison that someone senior actually used
• Exposure in immigration processes
• Exceptional organizational discipline, with a demonstrated ability to hold many slow-moving, competing priorities without losing track of any of them — and to chase people who do not report to you
• Strong analytical and research capability — able to take an unfamiliar jurisdiction and produce something useful and accurate within a day
• Advanced presentation and spreadsheet skills; genuine fluency with AI tools and a habit of using them to work faster
• Excellent written and verbal communication with outstanding attention to detail
• High tolerance for ambiguity. Much of this work happens in jurisdictions with no settled rules, no precedent and no clear answer. You must be comfortable operating without a playbook
• Sound judgement, and the confidence to raise a concern with the Managing Director directly before executing on a decision
• Exceptional discretion, maturity and integrity. You will hold commercially and legally sensitive information daily
• Proven ability to work independently and adapt fast when priorities change, as they will
• Willingness to work flexibly in support of a global business operating across multiple time zones
• Successful completion of a background check and execution of a confidentiality agreement are conditions of employment

Profile Differentiators:

Experience in any of the following is a strong advantage:

• International expansion, market launch or new markets teams at a technology or platform business — supporting the opening of cities, countries or regions against a regulatory obstacle
• Exposure to a regulatory or licensing dimension of commercial work — a license, an approval, a market opening, a compliance regime that shaped what the business could do
• Highly regulated and/or fast-paced industries — online gaming and betting, fintech and payments, crypto and digital assets, pharmaceutical, consumer packaging, telecommunications
• High-growth technology companies operating across multiple international markets
• Experience operating across multiple international markets and time zones
• Additional languages, particularly French, Spanish, Italian or Portuguese

Total Rewards:

• Annual salary and level review
• Bonus of up to 50% per annum
• Direct mentorship from the Managing Director, with unmatched exposure to global market entry, licensing strategy and senior negotiation

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada4 d’ag.

Teletreball Office Excel Outlook PowerPoint Word

• Do you have experience as an Executive Assistant to C-level (CEO/VP/Director)?
• Do you have a C2 level of English and a C1 level of Spanish?

¿Dónde vas a trabajar?

Multinational based in Barcelona

Descripción

• Provide high-level administrative and executive support to the CEO.
• Manage and coordinate a complex and frequently changing calendar across multiple time zones.
• Prioritize and screen incoming communications, including emails, calls, and meeting requests.
• Organize and coordinate internal and external meetings, ensuring all documentation and materials are prepared in advance.
• Prepare meeting agendas, presentations, reports, briefing notes, and correspondence in English.
• Take minutes during meetings and track follow-up actions to ensure timely completion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
• Act as a key point of contact between the CEO and senior stakeholders, clients, partners, and internal departments.
• Manage confidential and sensitive information with the highest level of discretion.
• Support executive decision-making by gathering information, preparing analyses, and anticipating potential issues.
• Organize corporate events, leadership meetings, board meetings, off-sites, and client-facing events.
• Process expense reports and monitor executive-related budgets and expenditures.
• Coordinate invoice approvals, purchase orders (POs), and liaise with Finance regarding payments and budget tracking.
• Liaise with external suppliers and service providers to ensure efficient office operations.
• Welcome and assist visitors, clients, and business partners attending meetings with the CEO.
• Anticipate scheduling conflicts and operational challenges, proactively proposing solutions.
• Support special projects and strategic initiatives as required.

¿A quién buscamos (H/M/D)?

• Previous experience as an Executive Assistant supporting C-level executives, preferably a CEO.
• Experience working in an international or multinational company.
• Excellent written and verbal communication skills in English (C1 or C2) and Spanish (B2/C1 as minimum)
• Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Exceptional organizational and time-management skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and stakeholder management capabilities.
• Proactive, solution-oriented, and detail-focused mindset.

¿Cuáles son tus beneficios?

Permanent opportunity with the end client, offering long-term stability and career growth within a fast-growing company.

• Flexibilitat horàriaSi
• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada30 de juny

Excel Outlook PowerPoint

• ¿Tienes experiencia como Executive Assistant a managers/directores/VP?
• ¿Hablas italiano nativo e ingles C1=advanced?¿Resides en Barcelona?

¿Dónde vas a trabajar?

Multinacional en Barcelona

Descripción

Responsabilidades principales

• Gestión compleja de agenda, priorizando reuniones y coordinación con múltiples interlocutores (internos y externos).
• Organización de viajes (nacionales e internacionales) y planificación logística completa.
• Preparación de presentaciones, informes y documentación estratégica para comités y reuniones.
• Actuar como filtro y canal de comunicación del Director/a, gestionando correos, llamadas y seguimientos.
• Coordinación con diferentes departamentos para asegurar ejecución de proyectos y deadlines.
• Organización de reuniones, eventos corporativos y comités de dirección (incluyendo actas y seguimiento).
• Gestión confidencial de información sensible.
• Seguimiento de proyectos clave y apoyo en iniciativas estratégicas.

¿A quién buscamos (H/M/D)?

Requisitos

• Experiencia mínima de 2-5 años como Executive Assistant o posición similar dando soporte a alta dirección.
• Dominio alto de herramientas ofimáticas (Excel, PowerPoint, Outlook).
• Excelente capacidad de organización, planificación y multitarea.
• Altas habilidades comunicativas y de interlocución.
• Proactividad, discreción y orientación a resultados.
• Capacidad de trabajar bajo presión y gestionar prioridades cambiantes.
• Nivel alto de inglés (mínimo C1)
• Nivel nativo/alto de italiano (mínimo C1)

¿Cuáles son tus beneficios?

Contrato con la empresa final, posición estable en empresa en expansión

Trabajo híbrido con flexibilidad horaria asi como beneficios sociales