Ofertes d'ocupació de Assistent/a Executiu/a

• Nivell d'experiència---
• Tipus de contracte---
• PublicadaNova

¿Tienes experiencia como asistente/a o secretaria/o de grandes empresas o multinacionales? ¿Eres una persona organizada y con buen nivel de inglés?

Si la respuesta a estas preguntas es Sí, ¡sigue leyendo! Esta oferta es para ti.
Desde Adecco estamos buscando a una persona que asista de apoyo al CEO y al equipo de un gran proyecto en Gijón.

Necesitamos que tengas experiencia previa como asistente/a ejecutivo/a o secretariado y un nivel B2 de inglés para interactuar con el personal del extranjero. Así como un buen manejo de las diversas herramientas de ofimática.
Darás apoyo a la organización de las formaciones y diversos eventos del equipo del proyecto además de la gestión documental.

Si eres una persona que disfrutas trabajando en equipo con buena capacidad de organización y buena comunicación. ¡Esta oportunidad es para ti! No lo dudes e ¡inscribirte!

En Adecco creemos en la igualdad de oportunidades y apostamos por el Talento Sin Etiquetas

Requisitos
- Contar con Ciclo Formativo Grado Superior de secretariado, administrativo/a o similar.
- Disponer de un nivel B2 de inglés.
- Nivel alto de ofimática.
- Experiencia previa en puesto similar.

¿Qué ofrecemos?
Disfrutarás de un horario de lunes a jueves de 8 a 17.15 y los viernes de 8 a 14, teniendo libre la tarde del viernes, los sábados y domingos para poder descansar o dedicarlas a lo que más desees.

Se trata de un contrato temporal de larga duración para trabajar activamente junto al equipo de proyecto, con un rango salarial entre los 40000 y 43000 euros.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada2 de nov.

. Office

Office Administrator/Executive assistance - Spain

Sompo Holdings Ltd. (Sompo) is a global specialty provider of property and casualty insurance and reinsurance. Sompo companies are wholly owned subsidiaries of Sompo Holdings, Inc., whose core business encompasses one of the largest property and casualty insurance groups in the Japanese domestic market.

Through our operating subsidiaries, Sompo underwrites agriculture, professional lines, property, aviation, marine and energy, financial and political risks and casualty and other specialty and catastrophe lines of insurance and reinsurance. Headquartered in Bermuda, we currently also have offices in the United States, the United Kingdom, Continental Europe, Latin America, the Middle East and Asia.

Sompo is a company driven by its core values, a carrier that holds promise, trust and the commitment to protect at the center of everything we do. We recognize that our success is derived directly from those who matter most: our people. Our culture is defined by a commitment to integrity, teamwork, agility, execution, and excellence; and we strive to create exceptional value for our clients and shareholders and maintain Sompo as a desirable place to work.

Responsbilities

Office & Facility Management

Assure and improve a perfect functioning of the Madrid office and its facilities. This objective includes the following tasks:

• Assure a clean, organized and tidy office in cooperation with external providers. This includes waste management and a “clean desk” policy for all employees;
• Assure that all office facilities are always working in good order;
• Assure that all new employees have a fully-installed and working desk when starting, including all necessary material and gadgets (where necessary in cooperation with IT);
• Prepare, clean and keep meeting rooms ready for use – help to prepare and facilitate external or internal meetings, video conference or training sessions;
• Liaise with external office service providers on a continuous or case-by-case basis;
• Liaise with internal facility management team
• Assure workplace security and safety in cooperation with external, legally authorized third-party provider (“QUIRON PREVENCION”) and our internal department;
• Waste & recycling management;
• Manage building and door access control and working time control of employees;
  
  

• Organize and supervise external service providers;
• Organize and supervise procurement of office material, drinks, etc.
• Check, confirm and upload facility-related invoices onto relevant Finance system (SAP Concur).
  
  

• Handling mails and courrier ;
• Prepare and issue fundamental documents, such as, for instance NDAs and release letters;
• Assist with bulk copying and scanning.
  
  

• Meetings management
• Manage expenses submission
• Manage travel, restaurant, hotel bookings
• Presentations and document preparation support
• Conference and events support
  
  

• Assure smooth travel management in cooperation with external service provider.
• Supervise observation of Sompo Travel Guidelines.
• Support the organisation of external or internal corporate events
  
  

• Assume responsibilities that are tied to the reception area.
• Greet visitors (clients/brokers) with a professional, welcoming and positive attitude.
  
  

• Nivell d'experiència---
• Tipus de contractePer dies
• Publicada30 d’oct.

. LESS Office

Hello! We are Volotea, the airline of small and mid-sized cities in Europe.

As an Executive Assistant to the CEO, your mission is to provide high-level administrative and operational support, ensuring the seamless management of daily activities.

🚀 Take off with us! Your journey starts here.

Working as an Executive Assistant to the CEO, your goal is to maximize the CEO’s efficiency and effectiveness by handling a wide range of tasks, enabling them to focus on strategic decisions and long-term business objectives. You will:

• Manage the CEO’s schedule and communications, keeping priorities organized and deadlines on track.
• Organize meetings, coordinate travel, and prepare itineraries for both local and international engagements.
• Handle important documents, including printing, filing, and preparing reports, while maintaining and updating records, databases, and confidential information with discretion.
• Support strategic projects and initiatives, following up with relevant teams, and coordinating communications with senior executives, partners, and stakeholders.
• Assist with ad hoc tasks and special projects, contributing directly to the CEO’s priorities and overall company objectives.

This role is dynamic and varied, requires high degree of commitment and flexibility, offering high professional growth and the opportunity to gain deep insight into high-level operations with international teams, and build a strong professional network in a fast-growing European airline.

Why join us?

✈️ Travel the world for less

Enjoy exclusive deals with 180+ airlines—fly with your family for up to 4-5 times less than standard fares, just covering airport taxes. Weekend getaways or global adventures? You decide!

🏙 A prime location in Barcelona – And no, we’re not located at the airport!

You may not have seen us at Barcelona Airport, but there’s a reason for that—you’ll understand when you get to know us! 😉 Our HQ is in a top area, surrounded by great restaurants, shops, and services.

🤝 We work hard, but we have fun too!

We love bringing people together with events like:🎭 Carnival parties 🎢 Trips to Port Aventura 🎿 Ski getaways 🏃 Running clubs 🏓 Paddle & ping-pong tournaments

We’re an active, social team—there’s always something happening!

⚡ Make an impact – Bring your ideas to life! 🚀

At Volotea, your ideas matter. We give you the space and support to create, innovate, and shape the company’s future.

📝 A benefits plan that works for you

Customize your benefits! Allocate part of your salary to dining, transport, or health insurance, tax-free—meaning more savings for the things you love!

🧘♀️ Your well-being comes first

Enjoy discounted gym memberships, free fresh fruit, and coffee to keep you energized.

🌍 A global teamwork

In a diverse, multicultural environment where teamwork and innovation drive success.

📈 Grow your career with us

Access training in soft skills, office tools, and languages to boost your career.

⚖ Work-Life balance – Flexibility to thrive

With flexible vacations, your birthday off, you can grow professionally without compromising your well-being.

Drive & Initiative: Anticipate challenges, quickly grasp complex matters, think strategically, and take proactive steps to provide effective solutions and support the CEO’s priorities and objectives before issues escalate.

Time Management & Organization: Ability to manage complex schedules, prioritize tasks, and ensure deadlines are consistently met.

Attention to Detail: Handle important documents, prepare reports, and maintain records with accuracy and discretion.

Confidentiality & Discretion: Proven track record of working in  confidential environments.

Availability & Flexibility: Willingness to coordinate and respond outside regular hours, always remaining attentive to the CEO’s and Board ´s needs.

On-Site Presence: Availability to be present in the office as required, ensuring seamless support for daily executive operations.

Patience & Composure: Maintain a cool, positive and often fun attitude, and genuinely enjoy a fast-paced, high-performance organization.

Enjoy valuable experiences and gain unique insights working as a CEO assistant at Volotea

Learn more about working at Volotea HQ

VOLOTEA | Jobs and Careers

VOLOTEA | Vuelos baratos, ofertas y billetes de avión a ciudades de toda Europa.

Listen to our Top Management introduce our culture at Volotea.

Volotea is an equal opportunity employer that values diversity and inclusion and strives to recruit diverse candidates. Our goal is to continuously improve and sustain an inclusive culture by attracting, developing, and engaging the best talent in our industry.

Data Privacy

Please read our Data Privacy Policy here.

• Flexibilitat horàriaSi
• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada30 d’oct.

. Office

We are seeking a highly skilled Executive Assistant to the CEO to provide strategic and operational support within a fast-paced, growing technology organization. This role goes far beyond traditional administrative tasks — it requires someone who can operate as a trusted partner, helping to manage priorities, streamline execution, and ensure focus on high-impact initiatives.

You will be at the center of company operations, coordinating across leadership, investors, and key partners. The ideal candidate is proactive, highly organized, and confident in exercising judgment and discretion while managing sensitive information.

Responsibilities

• Manage the CEO’s calendar, inbox, travel, and logistics to optimize time and priorities
• Prepare concise daily and weekly briefings summarizing key actions, updates, and follow-ups
• Serve as a communication gatekeeper — drafting correspondence and maintaining a consistent, professional tone
• Coordinate investor, board, and leadership materials, including reports, presentations, and updates
• Attend selected meetings to capture decisions and track actions to ensure timely completion
• Maintain a structured library of documentation, decks, and templates for easy access and reuse
• Compile periodic summaries of business performance and market insights for the CEO
• Act as a discreet, trusted partner with authority to reprioritize and make decisions on behalf of the CEO when appropriate

Core skills/experience

• Full Professional Level of English
• Full Professional Level of Spanish
• Proven experience supporting a C-level executive in a high-growth or fast-moving organization (technology, healthcare, or similar industries preferred)
• Exceptional organizational and multitasking skills, with the ability to anticipate needs and resolve issues proactively
• Excellent written and verbal communication skills, with a professional and confident tone
• Experience managing investor or board communications and preparing high-quality materials
• Strong proficiency with modern productivity tools (e.g., Google Workspace, HubSpot, Notion, Slack) and openness to adopting AI-based tools
• High integrity and discretion in handling confidential information and sensitive matters
• Calm under pressure, adaptable, and able to deliver in a dynamic, changing environment
• Self-starter with strong ownership, accountability, and sound judgment in decision-making

What's on offer

• 23 paid vacation days per year, plus local public holidays
• Flexible compensation plan – including meal vouchers and private health insurance
• Hybrid work model (2 days per week at the office) and flexible schedule
• Modern office in Barcelona, well-connected by public transport
• Inclusive and diverse culture where your voice matters and you can make a difference

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada28 d’oct.

Ventas Administración logística Office Gestión Asistencia de administración ejecutiva Calendario electrónico Programas de ofimática Calendarios Hojas de cálculo Informes de gastos

Únete a Barrado como Sales Executive Assistant!

En Barrado, llevamos años creando productos que viajan por el mundo y conectan con miles de personas. Ahora, buscamos ampliar nuestro equipo comercial con una nueva incorporación, que nos ayude a crecer, tanto en el mercado nacional como el internacional.

🚀 Lo que harás:

• Apoyarás a nuestra Sales Manager en la gestión de cuentas y, en el día a día, con labores administrativas.
• Mantendrás contacto directo, con algunos clientes internacionales y nacionales, otorgándoles la mejor atención posible.
• Prepararás propuestas comerciales, coordinarás pedidos y darás seguimiento a proyectos, de principio a fin.
• Colaborarás con los departamentos de marketing, producción y logística, para que todo encaje a la perfección.
• Aportarás ideas y energía, para seguir expandiendo nuestra marca, en nuevos mercados.

🌐 Lo que buscamos en ti:

• Inglés imprescindible (nivel alto, hablado y escrito).
• Francés muy valorable.
• Pasión por el mundo comercial y, ganas de aprender, en un entorno internacional.
• Organización, iniciativa y habilidades, de comunicación.
• Experiencia previa, en funciones comerciales o de exportación

💡 Lo que te ofrecemos:

• Ser parte de un equipo dinámico con visión global.
• Formación y aprendizaje continuo, junto a una Sales Manager, con amplia experiencia.
• La oportunidad de trabajar, en proyectos nacionales e internacionales, desde el primer día.
• Un entorno creativo y colaborativo, donde tus ideas cuentan.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada27 d’oct.

. Office

Executive Assistant & Workplace Manager | Madrid

Monex is a leading global financial solutions provider, offering a complete set of tools to support business growth and strategic financial operations.

We specialise in FX risk management and international payments, helping corporate and institutional clients design tailored FX solutions to navigate currency volatility with confidence. Our team of FX specialists implement well-considered currency strategies, offering dedicated support to help clients manage their payment needs – whether for goods, services, or direct investments.

In 2023, Monex facilitated $309 billion in FX turnover, managed $10.7 billion in assets, and processed 8.5 million transactions. With offices across North America (Canada, the US, and Mexico), Asia (Singapore), and Europe (the UK, Spain, and the Netherlands), we serve over 66,000 clients worldwide.

By combining global reach with deep local market expertise, Monex enhances businesses with a suite of financial solutions and FX market analysis to help optimise efficiency, mitigate currency risk, and protect margins in an increasingly complex financial landscape. Our corporate client experience is further enhanced by our dedicated sector expertise across a range of industries.

Job Overview

The Executive Assistant & Workplace Manager is responsible for providing high-level administrative support to the CEO Spain while ensuring the smooth and efficient operation of the Madrid office.

This hybrid role combines traditional executive assistant duties—such as calendar management, travel coordination, and communication handling—with office management responsibilities including vendor coordination, health & safety compliance, and general workplace administration.

The role is pivotal in maintaining operational excellence and supporting leadership and staff across various business functions.

Key Responsibilities & Accountabilities

Acting in accordance with GDPR for all client/employee data.

General Office Administration (all Staff)

• Ensuring that all communal business areas (e.g. Reception, Kitchen, Print Areas, Meeting rooms) are tidy and well maintained;
• Effective maintenance of office supplies (e.g.: Office Equipment, Stationary, Kitchen Supplies: Tea, Coffee & Milk etc.);
• Be the person of contact for the building management;
• Manage relationships with external providers;
• Arrange meetings, booking rooms, equipment and lunches when required;
• Management of incoming/outgoing post for the Company;
• Desk set-up for new starters.
• Management and administration of digital certificates for authorized personnel, including processing with certifying entities such as FNMT, BdE, and Cifrados, ensuring their availability and proper functioning to facilitate the electronic signing of documents by directors.
• Secure maintenance and custody of all digital certificates to facilitate the management and signing of documents with director authorization
• Answer telephone calls, ascertaining their nature and importance, and resolving a range of customer enquiries
• Managing Workday requests for the CEO
  
  

• Responsible for liaising with the Building Management and Maintenance teams to ensure that the office is kept maintained to the necessary standards and that building related updates (e.g. building access changes etc.) are clearly communicated to employees when appropriate;
• Responsible for Health and Safety, Fire Safety and First Aid – ensuring that Monex complies with its Legal and Operational responsibilities including the appointment & training of First Aiders, Fire Wardens etc.
  
  

• Booking of national and international Travel & Accommodation for Front and Back office staff in accordance with Company policies;
• Booking of Couriers and Taxi’s in accordance with Company policies;
• Assist with any Covid related travel requirements.
  
  

• Prepare Sales reports and individual performance reports;
• Prepare monthly reports for the local teams and ad hoc reports as and when required;
• Support the preparation of information for internal and external audits.
  
  

• Collate and prepare invoices for payment;
• Assist to maintain accurate and up to date supplier records;
• Assist Madrid Finance team to investigate and resolve any discrepancies or misallocated costs;
• Complete accurate end-of-month expense reports.
  
  

• Assist with Onboarding (Request office access passes, etc.) and Offboarding;
• Management of ‘staff birthday list’ organising cards/gifts as appropriate (in accordance with the necessary HR and Compliance policies).
  
  

• Organise and coordinate local company events and team-building activities;
• Project work;
• Ad-hoc tasks as and when required to support the Madrid Office.
  
  

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada25 d’oct.

.

¿Tienes experiencia en el área financiera y buscas un rol más estratégico y cercano a la dirección? ¿Te interesa formar parte de una empresa referente del sector energético con fuerte proyección de futuro? ¿Hablas inglés a nivel avanzado y quieres dar un salto en tu carrera profesional?

En estos momentos, como consultora de selección de personal, estamos buscando para nuestro cliente del sector energético un/a Executive Assistant para unirse a las oficinas de nuestro cliente ubicado por la zona de Lorca y alrededores.

FUNCIONES Y TAREAS

• Apoyar directamente a Dirección en la gestión de su agenda, coordinación de viajes, reuniones y presentaciones.
• Participar en proyectos estratégicos y transversales de alto impacto dentro de la compañía.
• Colaborar y participa en las reuniones estratégicas de Dirección.
• Analizar información financiera para la toma de decisiones estratégicas.
• Aportar visión, organización e iniciativa en el día a día de la dirección.
• Ser interlocutor/a con diferentes stakeholders del grupo.
  
  

• Formación universitaria en Administración y Dirección de Empresas, Finanzas, Economía o similar.
• Experiencia profesional mínima de 3-4 años en el área financiera/contable.
• Nivel de inglés avanzado. Se hará entrevista en inglés.
• Habilidades de organización, visión estratégica e iniciativa.
  
  

• Incorporarte a una compañía referente dentro del sector energético, en plena expansión.
• Oportunidad de trabajar mano a mano con la dirección, con impacto directo en la estrategia y gestión de la empresa.
• Proyecto estable y con posibilidades de crecimiento profesional.
• Banda salarial competitiva + variable.
  
  

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada23 d’oct.

Teletreball .

A busy global Marketing Agency that helps brands to scale through bold strategy design and innovative digital solutions is looking to hire a Personal Assistant to the CEO.

Based in Marbella you will work remotely but meet up with members of the team and external parties on a regular basis.

You will be an experienced PA and have experience of supporting someone of C level on a one to one basis.

Key Duties will cover:

Supporting the CEO with scheduling

Managing his diary and travel plans

Coordinating contracts and ensure timely documentation

Invoicing duties with tracking of payments

Liaising with Accountants and external Partners

Skills Required:

Strong administration and organisational abilities

Senior Executive Support experience

Previous experience of financial administration

Attention to detail

Essential:

You are able to speak Spanish fluently

That you have a current driving licence and access to a car

In return a great salary is on offer and the chance to work with professional creatives who love supporting each other.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada20 d’oct.

. Office

Executive Assistant

Global Private Equity Firm

Valencia, Spain

One of our long standing clients in Germany is starting a new venture in Spain opening up an office in sunny Valencia! We are very excited to partner exclusively with them to build out their business support team there and seeking experienced team assistants and executive assistants to join their new office!

This is a fantastic opportunity for anyone currently working in professional services to make the move to Spain as English is mandatory, but German and Spanish are preferred also. They have a significant team of executives already out there and you will be joining a growing team while being a part of a global company offering wide range of opportunities for growth.

My client prefers candidates with a background from financial services, private equity, banking or management consulting, but of course the fit is the most important element in the end.

*Please note: We won't be considering any candidates with no existing right to work in Spain.

THE ROLE

• Diary and email management
• Management of calls, actioning as appropriate.
• Arranging internal and external meetings and welcoming of guests.
• Administrative support with the onboarding process and induction of new joiners.
• Expense management and invoicing
• Organizing complex international travel itineraries.
• Covering EA absences during holidays.
• All other ad hoc project and administrative tasks – e.g. post, printing and binding, and archiving as required.

THE CANDIDATE

An ideal candidate for this Executive Assistant role must:

• Have background from professional services, ideally from private equity, finance, law firms etc
• Be a team player and have a can do attitude
• Speak English to a professional level, Spanish is preferred but mandatory for the right candidate
• Have secretarial, organisational and problem-solving skills
• Have professional communication skills
• Approach each task with urgency and have the ability and will to work to deadlines
• Take on ad-hoc projects when required
• Have a right to work in Spain.

THE BENEFITS

• Competitive salary & performance-related bonus
• Annual salary reviews
• Wellness benefits
• Global work events