Ofertes d'ocupació de Assistent/a Executiu/a

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada31 de jul.

Office

Executive Assistant

Global Private Equity Firm

Valencia, Spain

One of our long standing clients in Germany is starting a new venture in Spain opening up an office in sunny Valencia! We are very excited to partner exclusively with them to build out their business support team there and seeking experienced team assistants and executive assistants to join their new office!

This is a fantastic opportunity for anyone currently working in professional services to make the move to Spain as English is mandatory, but German and Spanish are preferred also. They have a significant team of executives already out there and you will be joining a growing team while being a part of a global company offering wide range of opportunities for growth.

My client prefers candidates with a background from financial services, private equity, banking or management consulting, but of course the fit is the most important element in the end.

*Please note: We won't be considering any candidates with no existing right to work in Spain.

THE ROLE

• Diary and email management
• Management of calls, actioning as appropriate.
• Arranging internal and external meetings and welcoming of guests.
• Administrative support with the onboarding process and induction of new joiners.
• Expense management and invoicing
• Organizing complex international travel itineraries.
• Covering EA absences during holidays.
• All other ad hoc project and administrative tasks – e.g. post, printing and binding, and archiving as required.

THE CANDIDATE

An ideal candidate for this Executive Assistant role must:

• Have background from professional services, ideally from private equity, finance, law firms etc
• Be a team player and have a can do attitude
• Speak English to a professional level, Spanish is preferred but mandatory for the right candidate
• Have secretarial, organisational and problem-solving skills
• Have professional communication skills
• Approach each task with urgency and have the ability and will to work to deadlines
• Take on ad-hoc projects when required
• Have a right to work in Spain.

THE BENEFITS

• Competitive salary & performance-related bonus
• Annual salary reviews
• Wellness benefits
• Global work events

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada31 de jul.

¿Quieres desarrollarte en el sector del transporte y la logística?🚐 Si tienes experiencia desempeñando funciones similares y estás buscando una oportunidad profesional donde crecer y desarrollarte ¡Queremos conocerte! ✨

Nuestros 80 años de historia nos han permitido ser pioneros en el transporte urgente en España, y el trabajo de nuestros 10.000 profesionales liderar el sector con tres grandes ejes de negocio: internacional, comercio electrónico y negocio B2B. 📦 Damos servicio a empresas de todos los tamaños y sectores, y como parte de Geopost, una de las mayores redes internacionales de transporte urgente, realizamos entregas en todo el mundo.🌏

Nuestro ADN: Alineados, Honestos, Orgullosos, Responsables, Ágiles y Comprometidos

Misión:

Dar apoyo al equipo directivo facilitando su día a día atendiendo visitas, llamadas telefónicas, organizando y gestionando las agendas del equipo directivo, organizando reuniones, viajes y preparando documentación de actividades administrativas.

Principales funciones:

• Atender a las visitas y las llamadas de los directores, filtrando y canalizando las mismas con el fin de facilitar su labor diaria.
• Preparar, organizar y asegurar el correcto equipamiento de reuniones, viajes y almuerzos de los directores y de su equipo.
• Realizar actividades administrativas, documentación, documentos de pago, validación de facturas, recogida de correo y su distribución, etc. para las diferentes áreas de SEUR .
• Organizar, programar, anticipar y planificar la agenda de los directores con el fin de garantizar el cumplimiento de los compromisos adquiridos.

¿Qué ofrecemos?

• Entrada y salida flexible ⌚
• Retribución Fija + Variable y FlexiRetribución (ticket restaurante, guardería, seguro médico, formación, etc)
• Clases de inglés 🎓
• Integración en un equipo de profesionales motivados, en un ambiente de trabajo dinámico
• Desarrollo profesional

¿Cómo es el candidato que buscamos?

• Valorable formación profesional en Secretariado Internacional o estudios especializados en administración.
• Experiencia mínima de 3 años en posiciones similares
• Conocimientos en Informática a nivel usuario (google suite), fundamentalmente habituado al uso de hojas de cálculo y bases de datos.
• Nivel de inglés: C1 indispensable

*Si estás en posesión de certificado de discapacidad igual o superior al 33% no dudes en inscribirte a nuestras ofertas de empleo*

• Nivell d'experiència---
• Tipus de contracteA temps parcial
• Publicada28 de jul.

Comunicaciones internas Gestión de inmuebles y servicios Administración de oficinas Aptitudes de organización Comunicación Asistencia de administración Asistencia de administración ejecutiva Atención al detalle Informes de gastos Apoyo directivo Office

Company Description

As a multilingual advertising agency, we specialize in providing highly personalized services tailored to the particular needs of each client. We understand that each brand has its own story to tell and a unique audience to target. Our primary goal is to offer marketing and sales solutions to Germans and friends of the Spanish language through articles, advertisements, and advertorials on important topics relevant to our community, including public services, medical and legal services, education, restaurants, multicultural activities, and entrepreneurship.

Role Description

This is role for an Executive Assistant. The Executive Assistant will work with one of our clients, will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, and handling administrative tasks.

The ideal candidate will have outstanding English skills, hands-on experience with accounting tools (especially Holded), and a solid background in office management.

Key Responsibilities

• Provide executive support to the Managing Director and leadership team in Barcelona & Gemany.
• Manage schedules, meetings, travel, and daily office operations
• Handle confidential correspondence and communications in English
• Oversee accounting tasks: invoicing, expense tracking, bookkeeping, and financial reporting using Holded and other accounting tools
• Coordinate office supplies, vendor relations, and facility management
• Assist with event planning, internal communications, and project coordination
• Act as a key point of contact for internal and external stakeholders and partners.

Requirements

• Fluent English (written & spoken), with excellent communication skills
• Proven experience as an executive assistant, office manager, or similar administrative role
• Hands-on experience with accounting tools—Holded experience is a must
• Solid background in accounting or finance (invoicing, bookkeeping, expense management)
• Strong organizational skills and attention to detail
• Proactive, adaptable, and able to manage multiple priorities
• Based in Barcelona, with the ability to work on-site. No hybrid mode.

 Qualifications

• Executive Administrative Assistance, Executive Support
• Expense Reports, Administrative Assistance
• Strong Communication skills
• Excellent organizational skills and attention to detail
• Proficient in MS Office and other office management software
• Ability to work independently and as part of a team
• Bachelor’s degree in Business Administration or related field is a plus
• Fluency in Spanish and English; Catalan is a plus.