Join the Nikki Beach Hospitality Group!

Position Title: Receiving & Procurement Coordinator

Location: Marbella, Spain

Job Type: Full-time, Seasonal

Position Overview

For this exciting new project launching in summer 2025, the Receiving & Procurement Coordinator plays a critical role in ensuring the smooth flow of supplies, accuracy of deliveries, and inventory control that support every aspect of our operation - from the kitchen and bar to housekeeping and OS&E.

As a key link between the Purchase Manager, delivery personnel, internal departments, and storage facilities, you contribute directly to cost control, operational efficiency, and exceptional guest service. You bring strong attention to detail, a service-driven mindset, and a high level of organizational discipline to ensure that stock levels are accurate, disruptions are minimized, and the venue is consistently well-equipped and operating at its best.

Key Responsibilities

• Manage all incoming deliveries and verify accuracy against purchase orders and quality standards.
• Maintain receiving logs, delivery reports, and invoice records in coordination with Finance and Purchasing.
• Organize and monitor storage areas (dry, cold, frozen) for proper labelling, rotation, and hygiene.
• Collaborate with Kitchen, Bar, and Events teams to anticipate supply needs and usage.
• Assist the Purchase Manager in placing orders with approved vendors based on requisitions and consumption trends.
• Track order progress and follow up on delays or shortages, communicating updates to relevant departments.
• Ensure all received products meet brand standards, including quality, packaging, and expiry checks.
• Participate in monthly stock counts and help reconcile inventory discrepancies.
• Monitor consumption and flag anomalies to the Operations and Finance teams.
• Ensure clean, safe, and compliant storage environments at all times.
• Distribute goods to departments with proper documentation and quantity control.
• Support sourcing of new products or vendors, ensuring alignment with brand and purchasing policies.
• Build and maintain strong supplier relationships to ensure timely deliveries and competitive terms.
• Assist Finance with invoice accuracy, coding, and timely payment processing.
• Document and report damaged, missing, or expired goods promptly.
• Track and report waste, breakage, and supplier compliance with sustainability efforts.
• Follow all SOPs related to procurement, receiving, and inventory management.
• Ensure teams have the supplies they need to operate smoothly and efficiently.
  
  

Required Qualifications And Competencies

• Prior experience in procurement, inventory, or receiving in a hospitality or F&B environment
• Strong organizational and time management skills
• High attention to detail and accuracy in record keeping
• Good knowledge of hygiene and food safety standards
• Familiarity with inventory systems and order tracking tools
• Excellent communication skills and team collaboration
• Fluency in English is mandatory; Spanish and other languages are a plus
• Ability to lift and move inventory and work in cold storage environments
• Flexibility to work mornings, weekends, and holidays as needed
  
  

Benefits

• Shared tips & service charge
• Daily staff meals provided on-site
• Opportunity to work with an international hospitality brands
  
  

Why Join Nikki Beach Hospitality Group?

Be part of a globally recognized group that brings together music, dining, entertainment, fashion, film, and art to create exceptional hospitality experiences. As the original luxury beach club brand, Nikki Beach has evolved into a worldwide company now with beach clubs, hotels, resorts, restaurants, residences, and seasonal pop-ups under Nikki Beach Hospitality Group.

We’re a family-owned company with a strong sense of community and purpose. Joining our team means stepping into a high-energy, international environment with opportunities for growth, travel, and the chance to help shape unforgettable moments for guests around the world.