Ofertas de empleo de Asistente/a Ejecutivo/a en Madrid

• Nivel de experiencia---
• Tipo de contratoConsultor
• PublicadaNueva

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Executive Assistant - Commercial Team (Southern Europe)

For an international company in the MedTech industry, we are looking for an Executive Assistant to join the Commercial Team, based in Madrid, with coverage across Southern Europe.

The role combines executive support, commercial coordination and communication activities, with a strong focus on technology, AI tools and team collaboration.

Key Responsibilities

• Executive & Commercial Support: Calendar and meeting coordination, follow-ups, and administrative support for the Commercial team.
• Team & Project Coordination: Act as a coordination point between Commercial, Marketing and Facility teams; support internal activities.
• Communication & Content: Assemble, format and send newsletters; manage mailing lists and support internal communications (content provided).
• Events: Support the organization of meetings and events; coordinate business trips.
• Operational Support: Coordinate preparation and shipment of promotional materials.

Requirements

• Fluent English (mandatory)
• Spanish and Italian are a strong plus
• Based in Madrid
• Strong digital skills, AI-savvy, confident with productivity tools
• Proactive, hands-on and highly collaborative
• Comfortable working in a fast-paced, non-hierarchical team environment

What We Offer

• Permanent contract
• 4 days on-site (Madrid)
• International exposure across Southern Europe
• Collaborative and practical team culture

• Nivel de experiencia---
• Tipo de contratoConsultor
• Publicada30 ene.

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Executive Assistant - Commercial Team (Southern Europe)

For an international company in the MedTech industry, we are looking for an Executive Assistant to join the Commercial Team, based in Madrid, with coverage across Southern Europe.

The role combines executive support, commercial coordination and communication activities, with a strong focus on technology, AI tools and team collaboration.

• Executive & Commercial Support: Calendar and meeting coordination, follow-ups, and administrative support for the Commercial team.

• Team & Project Coordination: Act as a coordination point between Commercial, Marketing and Facility teams; support internal activities.

• Communication & Content: Assemble, format and send newsletters; manage mailing lists and support internal communications (content provided).

• Events: Support the organization of meetings and events; coordinate business trips.

• Operational Support: Coordinate preparation and shipment of promotional materials.
  
  

• Fluent English (mandatory)

• Spanish and Italian are a strong plus

• Based in Madrid

• Strong digital skills, AI-savvy, confident with productivity tools

• Proactive, hands-on and highly collaborative

• Comfortable working in a fast-paced, non-hierarchical team environment
  
  

• Permanent contract

• 4 days on-site (Madrid)

• International exposure across Southern Europe

• Collaborative and practical team culture

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada28 ene.

. Excel Office PowerPoint Word

Hola 👋🏼

En NEWRY, somos una compañía en constante crecimiento dentro del sector Tech, con operaciones internacionales y un fuerte enfoque en la excelencia operativa. Valoramos la colaboración, la formación continua y el desarrollo profesional dentro de un entorno laboral dinámico y multicultural.

Buscamos un/a Asistente de Dirección y Office Manager con actitud proactiva, alto nivel de organización y ganas de aprender. Esta posición es ideal para personas en etapas iniciales de su carrera profesional que quieran desarrollarse dando soporte directo a Dirección y asegurando el correcto funcionamiento de la oficina en un entorno internacional.

Lo que harás como Asistente de Dirección y Office Manager

• Soporte directo a Dirección General en tareas administrativas y organizativas.


• Gestión y coordinación de agendas, reuniones y convocatorias.


• Preparación y organización de documentación, informes y presentaciones.


• Atención telefónica, gestión de correos electrónicos y recepción de visitas.


• Organización de viajes, reservas y logística asociada.


• Gestión integral de la oficina: pedidos de material, control de stock y relación con proveedores.


• Coordinación de servicios generales (mantenimiento, mensajería, etc.).


• Archivo y control de documentación física y digital.


• Apoyo en tareas administrativas generales y coordinación con otros departamentos.Colaboración en la organización de eventos internos y reuniones corporativas.

Eres una persona ideal para este puesto si tienes...

• Formación en Administración, Asistencia a la Dirección, Secretariado o similar.


• Manejo fluido de herramientas ofimáticas (Excel, Word, PowerPoint / Google Workspace).


• Nivel intermedio de inglés (valorable otros idiomas).


• Alta capacidad de organización, atención al detalle y confidencialidad.


• Actitud proactiva, resolutiva y buena disposición para el trabajo en equipo.

¿Por qué te encantará trabajar con nosotros? 💚

• Jornada completa: De lunes a jueves de 9:00 a 18:30 con 1 hora de descanso; viernes de 9:00 a 15:00.( presencial)


• Horario de verano: Jornada intensiva durante julio y agosto (8:00 a 15:00).


• Exposición global: Trabajo en un entorno internacional con visibilidad sobre las operaciones a nivel mundial.


• Cultura de equipo: Entorno de trabajo dinámico, colaborativo y ambicioso.


• Beneficios en oficina: Café y té gratis para mantener la energía y estimular las ideas. 📍 We don't offer remote or hybrid work, it is 100% face-to-face (Nuevos Ministerios, 28020, Madrid).☕✨

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada23 ene.

. Office Excel Outlook PowerPoint Word

Requirements

Description and Requirements

Role Value Proposition:

Provide comprehensive support to senior leadership and the Human Resources department in a dynamic, multinational environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. You will ensure seamless operations by handling administrative tasks, coordinating meetings, and supporting strategic initiatives across executive and HR functions.

Key Responsibilities:

• Executive Support: Deliver day-to-day administrative assistance to executives, including calendar management, appointment scheduling and travel coordination.
• Meeting Coordination: Organize and schedule meetings, conference calls, and events. Prepare agendas, take accurate minutes, and track follow-up actions.
• Document Management: Draft, edit, and distribute reports, presentations, and other business documents. Maintain organized filing systems for critical information.
• Travel & Expense Management: Arrange travel and accommodation and manage expense reporting in compliance with company policies.
• Project Assistance: Support special projects through research, data analysis, and timely execution of deliverables.
• HR Support: Assist the Human Resources department, coordination of HR initiatives, and documentation management as needed.
  
  
  

• Language Skills: Fluent in English; Spanish and/or Portuguese is a plus.
• Business Acumen: Understanding of corporate structures, executive priorities, HR processes, and cross-functional collaboration in a multinational setting.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Familiarity with virtual collaboration tools (Teams, Zoom) and expense management systems.
• Organizational Skills: Ability to manage complex calendars, prioritize tasks, and meet deadlines.
• Communication Skills: Strong written and verbal communication, with the ability to interact professionally across all levels of the organization.
• Problem-Solving & Adaptability: Resourceful in resolving issues, adaptable to changing priorities, and proactive in anticipating needs.
• Confidentiality & Integrity: Demonstrated ability to handle sensitive information with discretion.