Ofertes d'ocupació de Assistent/a Administratiu/va a Barcelona

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada5 de jul.

Office Salesforce

About Keyfactor

Our mission is to build a connected society, rooted in trust, with identity-first security for every machine and human. Keyfactor helps organizations move fast to establish digital trust at scale — and then maintain it. With decades of cybersecurity experience, Keyfactor is trusted by more than 1,500 companies across the globe. We are proud to continually earn recognition as a Best Place to Work, and we achieve that through our amazing people who cultivate our culture as we grow. We hope you will trust your future with Keyfactor!

Title: Administrative Assistant

Location: Spain; Barcelona

Experience: Mid Level

Job Function: Administration

Employment Type: Full-time

Industry: Computer and Network Security

About The Position

The Administrative Assistant manages administrative duties and provides support to ensure efficient office operations. This role will support our Redtrust team based out of Barcelona and Madrid.

The position is based in Barcelona office, we have a hybrid work model with minimum of 2 days in the office. Applicants must hold a valid Right to Work in Spain.

Job Responsibilities

• Prepare and edit documents, reports, and presentations using Microsoft Office or similar software.
• Organize and maintain electronic and physical filing systems, with a strong focus on managing the registration and information updates in supplier and customers portals, ensuring data accuracy and compliance.
• Support in the homologation processes and customers tenders, coordinating documentation and requirements to meet deadlines effectively.
• Oversee the administration of company benefits, maintaining direct contact with providers to ensure effective management.
• Coordination between the legal team and customers for contract management.
• Supporting the renewal process by ensuring that all required documentation is properly signed, filed, updated, and compliant, maintaining accurate records that fully support the process.
• Handle the maintenance and updates of Salesforce software, ensuring data integrity and system optimization.
  
  

• High school diploma or equivalent.
• Familiarity with office management systems and software.
• Proficiency in document preparation, editing, and formatting.
• Familiarity with Salesforce or other CRM systems is highly desirable.
• Proven experience in direct customers interactions, demonstrating strong communication and customer service skills.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion.
• Capacity to work independently and collaboratively as part of a team.
• Fluent in English, verbal and written
• Fluency in Portuguese will be preferred.
  
  

• Second Fridays (a company-wide day off on the second Friday of every month minus November and December of 2025 due to the Holiday schedule). Please note that this benefit is subject to change.
• Comprehensive benefit coverage globally.
• Generous paid parental leave globally.
• Competitive time off globally.
• Dedicated employee-focused ambassadors via Key Contributors & Culture Committees.
• DIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology.
• The Keyfactor Alliance Program to support DEIB efforts.
• Wellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays.
• Global Volunteer Day, company non-profit matching, and 3 volunteer days off.
• Monthly Talent development and Cross Functional meetings to support professional development.
• Regular All Hands meetings – followed by group gatherings.