Ofertes d'ocupació de Assistent/a Administratiu/va a Barcelona

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada18 d’ag.

Office Excel Outlook Word

Join a thriving environment tasked with delivering new and disruptive technologies!

We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante.

The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish.

We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!

Key Responsibilities

Office suppliers: review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.

IT equipment: review of the condition of the equipment, assignment of users and request for replacement or repairs.

Building access: guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees

Office maintenance: review the state of the office, repairs or proposal for improvements.

Office space: adaptation of employee workspaces and common areas.

Barcelona accommodation: seek agreements with hotels, restaurants, temporary rental of apartments for employees.

Office report: monthly report of office expenses and forecast, proposals and improvements

Board of directors: coordinate travel, agenda, transfer and other necessary reservations of the attendees

Perform other duties as assigned.

Qualifications

Proven experience in a similar administrative or receptionist role.

Strong organizational and time-management skills.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to work independently and manage multiple tasks at once.

A proactive and positive attitude.

Fluency in both Spanish and English.

Nice To Have

Experience with a start-up or in a coworking environment.

Experience with travel coordination and event planning.

Knowledge of basic accounting or expense reporting.

Familiarity with office management software.

Knowledge of Catalan would be a plus.

Why Join Us

At The TMRW Foundation – you will be part of a dynamic and innovative team that is dedicated to building cutting-edge technologies. We offer a collaborative and inclusive work environment where your contributions will make a significant impact.

Join us in shaping the future of our cloud-based social 3D platform and help us deliver exceptional experiences to our users. Not quite what you were looking for?

We offer job opportunities in multiple locations and might just have the perfect fit for you at The TMRW Foundation! All open applications can be sent to ******.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada17 d’ag.

Office Excel Outlook Word

Join a thriving environment tasked with delivering new and disruptive technologies!

We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante.

The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish.

We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!

Key Responsibilities

Office suppliers: review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.

IT equipment: review of the condition of the equipment, assignment of users and request for replacement or repairs.

Building access: guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees

Office maintenance: review the state of the office, repairs or proposal for improvements.

Office space: adaptation of employee workspaces and common areas.

Barcelona accommodation: seek agreements with hotels, restaurants, temporary rental of apartments for employees.

Office report: monthly report of office expenses and forecast, proposals and improvements

Board of directors: coordinate travel, agenda, transfer and other necessary reservations of the attendees

Perform other duties as assigned.

Qualifications

Proven experience in a similar administrative or receptionist role.

Strong organizational and time-management skills.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to work independently and manage multiple tasks at once.

A proactive and positive attitude.

Fluency in both Spanish and English.

Nice To Have

Experience with a start-up or in a coworking environment.

Experience with travel coordination and event planning.

Knowledge of basic accounting or expense reporting.

Familiarity with office management software.

Knowledge of Catalan would be a plus.

Why Join Us

At The TMRW Foundation – you will be part of a dynamic and innovative team that is dedicated to building cutting-edge technologies. We offer a collaborative and inclusive work environment where your contributions will make a significant impact.

Join us in shaping the future of our cloud-based social 3D platform and help us deliver exceptional experiences to our users. Not quite what you were looking for?

We offer job opportunities in multiple locations and might just have the perfect fit for you at The TMRW Foundation! All open applications can be sent to ******.

• Nivell d'experiència---
• Tipus de contracteA temps parcial
• Publicada16 d’ag.

Office

About Globeia

Globeia is a leading Identity Screening company headquartered in the Greater Toronto Area, Canada, with an additional office in San Francisco, USA, and expanding globally. We offer Fingerprinting, Criminal Background Checks, Employment Screening, Apostille, Authentication & Legalization Services to clients across North America.

About the Role:

We are looking for professional and reliable Freelancing Associates in major cities across Spain to assist with on-site identity verification and documentation collection services. The role involves traveling to clients—often expats or foreign nationals—to collect identity documents, verify personal information, and ensure secure handling and submission.

This is a flexible, mobile role ideal for individuals who can remain on-call within their city and are comfortable traveling locally as needed.

Key Responsibilities:

• Travel within your city to client locations to collect identity documents and verify details
• Conduct scheduled in-person appointments, often with expats or international clients
• Ensure secure, accurate documentation and follow all privacy and compliance protocols
• Submit collected documents through company-approved channels
• Maintain communication with coordination team and report progress
• Represent the company with professionalism and reliability

Requirements:

• Based in or near one of Spain’s major cities
• Experience in documentation handling, KYC, or verification services is a plus (training provided)
• Fluent in English and also prefer someone who is fluent in Spanish
• Mobile and available on a flexible, on-call basis
• Own a smartphone with internet access
• Reliable transportation to move within your city
• High attention to detail and data confidentiality

What We Offer:

• Competitive pay per completed appointment
• Flexibility to manage your own schedule
• Training and support provided
• Work independently with a growing international team

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada14 d’ag.

Office Excel Outlook Word

Join a thriving environment tasked with delivering new and disruptive technologies!

We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante.

The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish.

We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!

Key Responsibilities:

• Office suppliers: review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.
• IT equipment: review of the condition of the equipment, assignment of users and request for replacement or repairs.
• Building access: guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees
• Office maintenance: review the state of the office, repairs or proposal for improvements.
• Office space: adaptation of employee workspaces and common areas.
• Barcelona accommodation: seek agreements with hotels, restaurants, temporary rental of apartments for employees.
• Office report: monthly report of office expenses and forecast, proposals and improvements
• Board of directors: coordinate travel, agenda, transfer and other necessary reservations of the attendees
• Perform other duties as assigned.

Qualifications:

• Proven experience in a similar administrative or receptionist role.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and manage multiple tasks at once.
• A proactive and positive attitude.
• Fluency in both Spanish and English.

Nice to have:

• Experience with a start-up or in a coworking environment.
• Experience with travel coordination and event planning.
• Knowledge of basic accounting or expense reporting.
• Familiarity with office management software.
• Knowledge of Catalan would be a plus.

Why Join Us:

At The TMRW Foundation – you will be part of a dynamic and innovative team that is dedicated to building cutting-edge technologies. We offer a collaborative and inclusive work environment where your contributions will make a significant impact.

Join us in shaping the future of our cloud-based social 3D platform and help us deliver exceptional experiences to our users. Not quite what you were looking for?

We offer job opportunities in multiple locations and might just have the perfect fit for you at The TMRW Foundation! All open applications can be sent to [email protected].

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada5 de jul.

Office Salesforce

About Keyfactor

Our mission is to build a connected society, rooted in trust, with identity-first security for every machine and human. Keyfactor helps organizations move fast to establish digital trust at scale — and then maintain it. With decades of cybersecurity experience, Keyfactor is trusted by more than 1,500 companies across the globe. We are proud to continually earn recognition as a Best Place to Work, and we achieve that through our amazing people who cultivate our culture as we grow. We hope you will trust your future with Keyfactor!

Title: Administrative Assistant

Location: Spain; Barcelona

Experience: Mid Level

Job Function: Administration

Employment Type: Full-time

Industry: Computer and Network Security

About The Position

The Administrative Assistant manages administrative duties and provides support to ensure efficient office operations. This role will support our Redtrust team based out of Barcelona and Madrid.

The position is based in Barcelona office, we have a hybrid work model with minimum of 2 days in the office. Applicants must hold a valid Right to Work in Spain.

Job Responsibilities

• Prepare and edit documents, reports, and presentations using Microsoft Office or similar software.
• Organize and maintain electronic and physical filing systems, with a strong focus on managing the registration and information updates in supplier and customers portals, ensuring data accuracy and compliance.
• Support in the homologation processes and customers tenders, coordinating documentation and requirements to meet deadlines effectively.
• Oversee the administration of company benefits, maintaining direct contact with providers to ensure effective management.
• Coordination between the legal team and customers for contract management.
• Supporting the renewal process by ensuring that all required documentation is properly signed, filed, updated, and compliant, maintaining accurate records that fully support the process.
• Handle the maintenance and updates of Salesforce software, ensuring data integrity and system optimization.
  
  

• High school diploma or equivalent.
• Familiarity with office management systems and software.
• Proficiency in document preparation, editing, and formatting.
• Familiarity with Salesforce or other CRM systems is highly desirable.
• Proven experience in direct customers interactions, demonstrating strong communication and customer service skills.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion.
• Capacity to work independently and collaboratively as part of a team.
• Fluent in English, verbal and written
• Fluency in Portuguese will be preferred.
  
  

• Second Fridays (a company-wide day off on the second Friday of every month minus November and December of 2025 due to the Holiday schedule). Please note that this benefit is subject to change.
• Comprehensive benefit coverage globally.
• Generous paid parental leave globally.
• Competitive time off globally.
• Dedicated employee-focused ambassadors via Key Contributors & Culture Committees.
• DIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology.
• The Keyfactor Alliance Program to support DEIB efforts.
• Wellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays.
• Global Volunteer Day, company non-profit matching, and 3 volunteer days off.
• Monthly Talent development and Cross Functional meetings to support professional development.
• Regular All Hands meetings – followed by group gatherings.