Ofertes d'ocupació de Assistent/a de Direcció a Madrid

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada14 de juny

Office Excel Outlook PowerPoint

Location: Madrid

Personal Assistant to CEO – BSBI Madrid (m/f/d)

Role: Personal Assistant to CEO

Location: Madrid, Spain

Job Type: Permanent employee, Full-time

About Us

BSBI’s mission is to educate students to effectively shape the future and become excellent leaders of tomorrow in an ever-changing business world.

It also aims to teach students to understand how businesses function and how economic success is generated. BSBI offers industry-relevant programmes that focus on the development of practical entrepreneurial skills necessary for professional success.

Located in the heart of Berlin and with campuses in Hamburg, Paris and Barcelona, we are an international business school that offers academic excellence, is a member of Global University Systems (GUS) and provides unlimited career opportunities for its students and staff.

About The Role

Your responsibilities:

• Support and relief of the CEO in day-to-day business
• Appointment coordination, calendar maintenance, follow-up of appointments
• Liaising with senior staff at regional, national and international higher education institutions, professional bodies, associate centers and other similar institutions with the CEO & COA has professional relationships
• Coordinating and mentoring online and personal meetings
• Organization of business trips and travel expense accounting
• Project coordination support as required by the CEO
• Proactively managing communication with the CEO
• direct reports by preparing briefing notes, etc.
• Organizing corporate and senior management events
• Translation of correspondence from Spanish to English and being able to type up correspondence as dictated or directed by the CEO and writing at time on his behalf
  
  

Your profile

Knowledge & Skills

• Completed university degree;
• Relevant multiannual professional experience as a personal assistant;
• Project management experience;
• Organized, with excellent time management skills;
• Self-motivated team player who is confident and flexible with the demonstrative ability to establish a strong rapport with senior management and key stakeholders, excellent communication and interpersonal skills;
• Very good knowledge of Spanish and English, both written and spoken;
• Proficiency in Microsoft Office (Outlook, Excel and PowerPoint).
  
  

Benefits

What we offer

• An appreciative, collegial company culture and high professional standards;
• A high degree of personal responsibility and creative freedom from day one;
• The opportunity to contribute and develop your professional and personal strengths;
• Direct cooperation with the management;
• A competitive salary;
• Higher vacation budget with increasing seniority;
• Regular team events.
  
  

How to apply

Please send your CV and letter of application in English here. If you have questions, contact us at [email protected].

Your application should include the following documents: CV, Cover Letter and References and possible start date.

As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or legally protected status.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada12 de juny

Office Excel Outlook PowerPoint

Your Responsibilities

• Support and relief of the CEO in day-to-day business
• Appointment coordination, calendar maintenance, follow-up of appointments
• Liaising with senior staff at regional, national and international higher education institutions,
  
  

professional bodies, associate centers and other similar institutions with the CEO & COA has

professional relationships

• Coordinating and mentoring online and personal meetings
• Organization of business trips and travel expense accounting
• Project coordination support as required by the CEO
• Proactively managing communication with the CEO
• direct reports by preparing briefing notes, etc.
• Organizing corporate and senior management events
• Translation of correspondence from Spanish to English and being able to type up correspondence as dictated or directed by the CEO and writing at time on his behalf
  
  

Your profile

Knowledge & Skills

• completed university degree
• Relevant multiannual professional experience as a personal assistant
• Project management experience
• Organized, with excellent time management skills
• Self-motivated team player who is confident and flexible with the
  
  

demonstrative ability to establish a strong rapport with senior management

and key stakeholders, excellent communication and interpersonal skills

• Very good knowledge of Spanish and English, both written and spoken
• Proficiency in Microsoft Office (Outlook, Excel and PowerPoint).
  
  

Why us?

Benefits

• An appreciative, collegial company culture and high professional standards
• A high degree of personal responsibility and creative freedom from day one
• The opportunity to contribute and develop your professional and personal
  
  

strengths

• Direct cooperation with the management
• A competitive salary
• higher vacation budget with increasing seniority
• a beautiful new office in the heart of Berlin
• Regular team events
  
  

About Us

BSBI is part of GUS Germany GmbH (GGG), a dynamic network of higher education institutions with more than 15,000 students at locations in Germany, Europe and beyond.

We prepare students for impactful global careers, providing accessible and quality education to cultivate future industry leaders. With a focus on enterprise, leadership, and success, our programmes empower students with an entrepreneurial mindset to lead and succeed, fostering an inclusive, innovative, and supportive learning environment. Our mission is to shape the future by nurturing exceptional talent and driving positive change in the competitive international business world.

Explore https://www.berlinsbi.com/ for more information about us!

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada11 de juny

Teletreball ERP Excel Office

We are looking for a meticulous and organized Accounts Assistant to support our Animation Film Production team in Madrid, Spain. This position is offered in a hybrid mode, with remote work and occasional attendance at the office for specific meetings.

This role involves managing production accounting, tracking project costs, assisting with internal financial reporting, and collaborating with an external accountant for monthly financial reporting. The ideal candidate has experience in the creative industries, especially animation or film production. Strong English communication skills are essential due to the international nature of our projects.

The ideal person will be able to grow into a broader finance role as our business grows.

Key Responsibilities:

• Prepare, coordinate, and track all financial transactions, including crew payroll, freelance contracts, vendor payments, and production overheads.
• Prepare and reconcile purchase orders and accounts payable invoices, oand btain proper approvals for payment processing. Prepare and load payments into the bank for processing.
• Timesheet collation: Collect, review, and submit timesheets to external payroll providers for processing. Track and maintain employee leave benefits (vacation days, sick leave, etc.).
• Review and liaise with production to obtain timely cost reports for each project, including regular monitoring of production budgets and spending.
• Work closely with the external accountant to ensure timely and accurate monthly closings and cost reporting to management.
• Support cash flow forecasting, project reconciliations, and variance analysis.
• Ensure proper filing and documentation of production-related financial records for audits and funding compliance.
• Coordinate with external accountants who manage asset register, payroll, tax filings, reporting obligations and any documentation to ensure compliance with Spain’s film tax rebate system.
• Use production accounting and ERP software to manage records (e.g., Movie Magic, Xero, Excel, or similar)
  
  
  

Requirements:

• Proven experience as a Bookkeeper or Production Accountant in animation, film, TV, or creative industries (ideal)
• Detail-oriented with strong analytical and organizational skills.
• Familiarity with online banking, payment processing, and payroll coordination
• Familiarity with budgeting, cost tracking, and financial reporting in a project-based environment.
• Experience coordinating with an external accountant or accounting firm for monthly reporting.
• Strong skills in Excel
• Excellent communication and interpersonal skills.
• Solid knowledge of Spanish accounting standards and general bookkeeping principles.
• Above-average English skills – both written and verbal – are necessary, especially for international communication and documentation.

• Nivell d'experiència---
• Tipus de contracteConsultor
• Publicada10 de juny

Teletreball

At Mindrift, innovation meets opportunity. We believe in using the power of collective intelligence to ethically shape the future of AI.

What We Do

The Mindrift platform connects specialists with AI projects from major tech innovators. Our mission is to unlock the potential of Generative AI by tapping into real-world expertise from across the globe.

About The Role

If you're a professional who works with AI Data Annotation and friendly user of LLMs, Mindrift offers a unique opportunity to apply your editing, annotating, fact-checking and creative skills to an AI training project.

This is a freelance role for a project, and your typical tasks may include:

• Conduct high-quality web searches to verify facts, gather supporting data, and cross-check AI responses.
• Perform fact-checking and intent verification to ensure AI responses align with the user's goals.
• Carefully review and flag any inaccuracies, inconsistencies, or irrelevant answers.
• Provide structured feedback on AI-generated content to help improve model performance.
• Work effectively with large language models (LLMs), understanding their capabilities and limitations, and applying best practices when interacting with them
• Prompt generation with a purpose to receive the best quality result of LLMs
  
  
  

How To Get Started

Simply apply to this post, qualify, and get the chance to contribute to projects aligned with your skills, on your own schedule. From creating training prompts to refining model responses, you'll help shape the future of AI while ensuring technology benefits everyone.

Requirements

• You are currently enrolled in or completed a Bachelor's degree or higher
• You have professional and/or educational experience in data annotation, demonstrate a deeper-than-user-level interest in AI, and possess intellectual breadth and curiosity
• You are skilled in web searching, fact-checking, intent-checking, able to work with LLMs and have great attention to detail
• Your level of English is upper-intermediate (B2) or above
• You are ready to learn new methods, able to switch between tasks and topics quickly and sometimes work with challenging, complex guidelines
• Our freelance role is fully remote so, you just need a laptop, internet connection, time available and enthusiasm to take on a challenge
  
  
  

Benefits

Why this freelance opportunity might be a great fit for you?

• Take part in a part-time, remote, freelance project that fits around your primary professional or academic commitments
• Work on advanced AI projects and gain valuable experience that enhances your portfolio
• Influence how future AI models understand and communicate in your field of expertise

• Nivell d'experiència---
• Tipus de contracteTemporal
• Publicada10 de juny

Office

Business Development assistant

Internship duration: 6 months starting from January 2025.

Job Description:

1. Merchant visits and testing (70%):

• to check acceptance status by doing live tests with provided test cards, to note down details on merchant visit records and pass information to the mentor as frequently as required, if necessary to follow up with phone calls or return visits.
• to check the decals (stickers or standers), if there is no decal the intern should try to persuade merchants to install decal at the door, the window or the cash desk.
• to present communication channels to merchants, and to note down if the merchants are interested in joint-promotion campaigns, follow-ups.

2. Assist in office daily administration, as well as Marketing & Communication documents preparation, information collection, translation, etc., (30%)

Requirements:

• Candidate for bachelor’s or master’s degree from Spain universities.
• Good communication and interpersonal skills.
• Self-driven and highly motivated.
• English and Chinese proficiency.

Interested candidates can send CV to [email protected]

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada9 de juny

Office

Work Schedule

Other

Environmental Conditions

Office

Assistant CRA – Barcelona

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Our global Clinical Operations colleagues within our PPD® clinical research services provide end-to-end support for clinical trials from study start up to monitoring through to study close out, across commercial and government contracts. Together, we help clients define and develop clinical programs, minimize delays, and execute high-quality, cost-efficient clinical studies.

Our Clinical Operations team in Spain is rapidly growing, and we are looking for an Assistant CRA who will be located in Barcelona.

The main responsibilities include, but are not limited to:

• Completes study and site management activities as defined in task matrix, and as applicable and directed for study assigned
• Completes and documents study-specific training. Orients and trains on any CRG/study-specific systems
• Provides in-house support during pre-study assessments
• Reviews study data from various sources remotely
• Supports site staff, where applicable
• Supports Essential Document collection, review and updating in systems
• Verifies document collection status and drives action for missing/incomplete/expired documents and open document findings, as directed
  
  

Education and Experience:

Bachelor’s Degree in a life science-related field or relevant/equivalent combination of education, training and experience that provides the individual with the required knowledge, skills, and abilities.

Prior clinical research experience (comparable to 1 year) would be preferable, as well as, knowledge of clinical monitoring through classwork/training that provides the required knowledge skills and abilities.

In some cases, previous experience in a clinical environment where experience is gained in clinical trials, data management, medical terminology, medical research or health care or experience in a health sciences field with formal training in medical terminology and anatomy may be considered.

Knowledge, Skills and Abilities:

• Basic medical/therapeutic area knowledge and understanding of medical terminology
• Ability to attain and maintain a working knowledge of ICH GCP, applicable regulations and PPD clinical research services procedural documents
• Effective oral and written communication skills. Fluency in English and Spanish language is essential
• Excellent interpersonal and customer service skills
• Good organizational and time management skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
• Proven flexibility and adaptability
• Ability to work in a team or independently, as required
• Well-developed critical thinking skills, including but not limited to: critical mindset, in-depth investigation for appropriate root cause analysis and problem solving.
• Proficient computer skills with good knowledge of MS Office ability to learn and use appropriate software.
• Ability to extract pertinent information from all study documents, electronic study data systems, CTMS and dashboards
  
  

Why Join Us?

We hire the best, develop ourselves and each other, and recognise the power of being one team. We understand that you will want to grow bothexpertly and personally throughout your career, and therefore will benefit from an award-winning learning and development programme, ensuring you reach your potential.

What We Offer:

As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD clinical research services truly value a work-life balance. We’ve grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

How to apply: Please submit your CV in English.

• Flexibilitat horàriaSi
• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada8 de juny

Excel

To strengthen our team, we are looking for at the earliest possible date at our location in Madrid:

Underwriting Assistant Specialist (m/f/d)

Job Description

• Support for existing customers in cooperation with the underwriters
• Documenting insurance policies and supplements in the sole underwriting and management business
• Processing of management, sole underwriting, participation and indirect business
• IT processing of contracts including the corresponding premium bookings
• Supporting the underwriters with portfolio controlling
• Account clarification in the event of billing differences
• Special tasks, in particular project work
• Ensuring proper IT processing of contracts, including the corresponding premium bookings
• Proper account clarification in the event of billing differences

Qualification

• Minimum experience of two years in a similar role.
• Knowledge of the Casualty business field is a must, but multiline knowledge is a plus.
• Experience in the Insurance Industry with an understanding of the Insurance policy lifecycle experience, ideally in an operational or project role.
• Good Spanish and English language skills.
• Excellent (re)insurance technical skills.
• Demonstrated knowledge and experience with policy administration systems. Used to work with TAINAS is not a must but would be preferable.
• Excellent organizational skills and ability to prioritize.
• Excellent interpersonal and time management skills.
• Ability to work within a team environment and to assume further workload in the key renewal periods.
• Used to work under pressure.
• Advanced Excel user and financial reporting experience.

Why MSIGEU?

Are you already curious? Then you could take a look at the profile of our corporate site to get a first impression:

MSIG Insurance Europe AG: Ihr Unternehmen | LinkedIn

The team you would enrich consists of 3 colleagues and is responsible for underwriting at our location in Madrid.

We offer you a secure job with interesting tasks in a trusting working atmosphere with nice colleagues as well as

• Attractive remuneration & company pension
• Flexible working hours and mobile working
• Attractive location in the heart of Madrid
• Great employee offers
• Dynamic company with flat structures and design options

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada2 de juny

Teletreball

Buscamos un perfil de Junior Executive & Personal Assistant con nivel de inglés muy alto y con un alto nivel de disponibilidad para desempeñar un papel clave en la gestión integral de la vida ejecutiva y personal del CEO de una multinacional. Este puesto exige una actitud proactiva, habilidades organizativas excepcionales y una capacidad sobresaliente de adaptación a un entorno dinámico y exigente.

Responsabilidades principales

• Gestión integral de agenda y calendario, asegurando la optimización del tiempo del CEO.
  
• Coordinación y planificación de viajes nacionales e internacionales, incluyendo logística asociada y alojamiento.
  
• Organización de eventos y reuniones, supervisando todos los detalles operativos y estratégicos.
  
• Interlocución con clientes, proveedores y socios estratégicos, facilitando una comunicación efectiva y actuando como principal punto de interlocución.
  
• Supervisión de facturación y contabilidad personal y ejecutiva, garantizando un manejo eficiente de recursos.
  
• Preparación, revisión y gestión de documentación clave, incluyendo informes, presentaciones y contratos.
  
• Soporte administrativo y operativo general, colaborando en la ejecución de proyectos estratégicos y personales.
  

Perfil requerido

• Experiencia mínima de 3 años en roles similares de Executive y Personal Assistant.
  
• Dominio del inglés bilingüe, tanto oral como escrito. Se valorará el dominio fluido de otros idiomas.
  
• Alta capacidad de resolución, dinamismo y adaptabilidad a situaciones de alta demanda.
  
• Disponibilidad completa para atender necesidades personales y profesionales en momentos puntuales.
  

Se ofrece

• Contrato indefinido con jornada completa.
  
• Paquete de compensación atractivo, acorde con la responsabilidad del puesto.
  
• Modalidad de trabajo híbrida, con posibilidad de teletrabajo según necesidades operativas.
  
• Oportunidad de crecimiento y desarrollo en un entorno empresarial de alto nivel.
  

Si buscas un desafío profesional que combine gestión estratégica, proactividad y dinamismo, esta posición es para ti. ¡Esperamos tu candidatura!