Ofertes d'ocupació a AESA Prep Academy of Barcelona

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Admissions Assistant (Part-Time)Location: Carrer Montevideo, 31 Barcelona, Spain | 20 hours/weekSchedule: Monday to Friday from 10am to 2pm

The PositionThe AESA International School System is seeking a highly organized, professional, and results-driven Admissions & Enrollment Assistant to support both our Barcelona campus and our online school, AESA Prep International.

This is not a clerical role.

It is a structured, revenue-focused position that combines relationship management, sales discipline, data tracking, and operational precision.

You will report to the Director of Operations and play a key role in driving sustainable enrollment growth.

About AESAThe AESA International School System comprises a global network of schools and affiliated academic programs.

We offer students the opportunity to receive a great education that prepares them for success at university.

Some of our students learn through face-to-face instruction at our campuses in Spain and the United States.

Other students—from all over the world—learn through our innovative online school and its partners.

Role OverviewThe Admissions Assistant manages the full admissions pipeline—from first inquiry through enrollment—for both on-campus and online programs.

This role is ideal for someone who enjoys building relationships, creating and refining structured processes, and tracking measurable results.

Key Responsibilities:Admissions Pipeline ManagementRespond to all new inquiries within one business dayQualify prospective families and studentsSchedule and coordinate campus tours and virtual meetingsTrack applicants through every stage of the funnelMaintain accurate CRM and admissions recordsEnsure no qualified lead is left without a defined next step

Conversion FocusDrive inquiry-to-enrollment conversion ratesMonitor funnel performance and identify bottlenecksSupport achievement of enrollment targetsTrack enrollment completionContribute to admissions forecasting

Family ExperienceServe as primary point of contact for prospective familiesDeliver a polished, responsive, and professional experienceProvide timely follow-up and clear communicationCoordinate initial onboarding once a student enrolls

Administrative & Compliance SupportPrepare enrollment agreements and documentationEnsure complete and compliant student filesCoordinate with finance regarding deposits and tuition plansMaintain organized digital records

Reporting & KPIsMaintain weekly admissions dashboardTrack conversion rates, lead sources, response times, and enrollmentsProvide structured weekly reports to the Director of Operations

Candidate QualificationsRequiredImpeccable written and verbal communication skills in English and SpanishHigh level of organization and follow-throughComfort working with data, dashboards, and CRM systemsProfessional demeanor with international familiesSales mindset without being pushy

PreferredFull proficiency in Catalan and/or any other major world languagesExperience in education, international schools, or admissionsExperience in a structured sales or customer acquisition roleFamiliarity with CRM tools

Performance ExpectationsSuccess in this role is measured by:One business day response rate to new inquiriesConversion from qualified lead to tour/demoConversion from offer to depositEnrollment growthAccuracy and completeness of admissions filesWeekly KPI reporting discipline

Schedule & Growth Opportunity20 hours per week at AESA's Barcelona campus: Monday to Friday, 10am to 2pm

Strong performance may lead to expanded responsibilities, increased hours, and long-term growth into a senior admissions or other operations role

CompensationCompetitive Compensation Commensurate With Experience.

How to ApplyPlease submit the following documents to ******:CV and cover letter explaining why you are interested in enrollment-driven education rolesRecommendation letter and/or professional references