Job Title: Administrative Support / Junior Executive Assistant

Location: Madrid, Spain

Assignment Type: 12-Month Renewable Contract

Working Hours: Part-time – 4 hours per day, 5 days per week (50% workday)

About the Role

We’re seeking a proactive and highly organised Administrative Support professional to join a dynamic international team on a part-time basis. This is a fantastic opportunity for someone looking to gain hands-on experience in a global business environment, supporting senior staff with core administrative functions. You'll play a vital role in keeping things running smoothly — from managing expenses and bookings to day-to-day coordination tasks.

Key Responsibilities

• Process and track invoices, ensuring accurate and timely submissions
• Coordinate travel arrangements, including flights, accommodation, and transport
• Prepare and process expense reports, manage receipts, and support reimbursements
• Handle incoming and outgoing mail and postal activities
• Provide administrative assistance to executives and wider team
• Maintain well-organised records and assist with general office administration

Required Skills & Experience

• Previous experience in an administrative or executive assistant role preferred
• Fluency in English and Spanish (both written and verbal) is essential
• Strong organisational abilities with keen attention to detail
• Capable of multitasking and prioritising effectively in a fast-paced environment
• Confident with Microsoft Office tools (Word, Excel, Outlook)
• Familiarity with travel booking systems is beneficial
• Excellent communication and interpersonal skills

What’s on Offer

• Part-time schedule for improved work-life balance
• Supportive, collaborative work culture
• Valuable experience within an international business setting