Private PA & Business Coordinator – Spain

Location: Marbella, Spain

Salary: €3500 per month

Start Date: As soon as possible

Contract: Full-time, permanent

Must Speak Fluent English and Spanish

Must live in Marbella

Job Description:

We are assisting our UHNW private client in Marbella, Spain with the recruitment of a highly organised and trustworthy Private PA & Admin Coordinator to oversee both business administration and personal lifestyle management.

This is a varied and hands-on role for a proactive individual who thrives in a dynamic, flexible environment and can operate with a high degree of discretion and autonomy.

Key Responsibilities:

Business Support:

• Liaise with external accountants and manage correspondence on behalf of the business
• Raise and send invoices; track and follow up on outstanding payments
• Manage ad hoc administrative tasks relating to a small business in Spain

Personal Support:

• Oversee payment of personal and household staff
• Run local errands as required (e.g., banking, sourcing services, booking appointments)
• Pay and track personal and household-related expenses
• Manage day-to-day logistics and be available to assist with evolving needs

Candidate Requirements:

• Fluent in both Spanish and English (spoken and written)
• Must hold a valid driver’s license
• Must be based in Spain or open to relocating
• Strong administrative background, ideally with experience supporting private individuals or small businesses
• Discreet, responsible, and trustworthy – candidate will be granted Power of Attorney (POA) for bank-related responsibilities
• Impeccable references and a strong sense of personal integrity
• Highly adaptable with excellent problem-solving abilities

This is a trusted and long-term role working directly for the principal. The successful candidate will become a key support in both business and personal matters, with potential for the role to evolve over time.