In this role, you will be responsible for overseeing all office activities, coordinating travel arrangements, and assisting with various administrative tasks.
Responsibilities:
- Coordinate and book travel arrangements(individual and group), including accommodation and transportation and any visa requirements
- Manage any possible travel claims with our insurer
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls
- Assist with preparing reports, presentations, and other business documents
- Manage expense reports and process invoices for reimbursement
- Assist with organizing and coordinating company events and conferences/workshops
- Perform general administrative tasks
- Verifying group reservation requests for accuracy against meeting/conference profiles
- Identifying the most suitable and high-quality services with reasonable rates
- Setting up external meetings (notary, contractors etc)
- Supporting the Workplace Service Manager in achieving operational excellence in our offices(offer admin support in H&S platform)
- Maintaining an effective administration system, coordinating day-to-day maintenance and addressing requests from various departments/staff members
- Serving as a point of contact for service providers/subcontractors such as cleaning, lunch, electricity, water, and storage
- Handling induction training tasks, including signing forms, access cards, and parking
- Assisting HR with onboarding/offboarding procedures for new joiners
- Managing petty cash, Jira ticketing system, monitoring cleaning and supplies, ordering fruit, lunch, water, taxi bookings,ordering stationary, couriers, ID tags, parking, and office access, key forms
- Arranging any works/repairs needed for the office
- Position is based in our Marbella office, 5 days a week
- Excellent organization and communication skills
- Ability to work both independently and collaboratively in a team
- Strong attention to detail and ability to maintain confidentiality
- Ability to prioritize tasks and meet deadlines in a fast paced environment
Great career development opportunities
International Health Insurance
Health and Wellbeing Package (350 EUR per year)
Birthday Day Off
Me Time - 1 day off per year
Lunches in the office for free
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