Who are we?

Founded in 2016, Virtus College is a British institution dedicated to the final two years of secondary education (Years 12 and 13), delivering the A-Level curriculum. We specialise in providing a highly personalised learning experience, where each student is guided by a dedicated mentor and follows a tailored educational roadmap aligned with their career aspirations. To ensure individual attention and academic excellence, class sizes are capped at a maximum of 10 students.

https://virtuscollege.es/

What would you do at Virtus?

The role is heavily focused on supporting the daily running of the school, and in many instances being at the forefront of communication with different stakeholders of our community. The duties can be broadly divided into 3 categories: receptionist, office manager and Head’s PA.

The role involves participating in key administrative and logistical processes, supporting the Head and the broader leadership team in their projects and processes. The Office Manager will report directly to the Headteacher.

Example of duties for illustration only:

Receptionist:

• Provide a warm and friendly welcome to visitors, aligned with Virtus values and prioritising customer service.
• Maintain a professional and smart appearance at all times as befits the first point of contact for the school.
• Performing standard receptionist duties, including visitor registration aligned with the school's safeguarding processes.
• Assist with compliance regarding fire drill registers.
• Telephone, email and face-to-face assistance to students and families.
• Provide general support to visitors.
• Assist with the management of students' mobile phones.
• Manage deliveries for the school.
• Liaise with external providers for school events and trips.
• Handle enquiries from the general public regarding admissions.
• Managing school transport logistics.

Headteacher´s PA:

• Organise and schedule meetings and appointments.
• Take minutes in meetings.
• Assist the Headteacher in the organisation of school events.
• Sending weekly communications to families and staff.
• Administrative management tasks related to the daily operation of the centre, such as monitoring and reporting on daily attendance.
• Assisting with publications, such as the parent and staff handbook, and school policies.
• Assist with the beginning and the end of term e.g. student and staff inductions.
• Monitoring and reporting incidents related to students, staff, and parents.
• Undertake PA duties, including managing the Head´s diary, refreshments, handling emails and drafting newsletters.
• Assisting with the school´s MIS: data processing, analysis and entries.
• Assist with designing, processing and issuing students progress reports.
• Assist the Exams officer and Deputy Head in the preparation for public examinations.
• Occasional late evenings across the year for major school events such as parents evenings, open events etc.

Office manager:

• Assisting with printing, and photocopying.
• Order and manage stock, take inventory and secure quotes from providers.
• Taking responsibility for first aid training ensuring compliance with safety regulations.
• Provide full support for document management in electronic document management systems (scanning, uploading, and sending requests).
• Maintain a calm and organised office environment.

What do we need?

Essential personal characteristics:

• Mature and professional person.
• Warm sense of humour.
• Flexible and adaptable who can multitask.
• Highly organised.
• Native or excellent English speaking and writing.
• Fluent in Spanish.
• Excellent communication and presentation skills.
• Proactive problem solver.
• Enjoys working in a team environment but can also be self motivated and can work effectively alone.

Essential background:

• A degree.
• Previous experience as a receptionist and/or office manager, preferably in a private school.

Preferred:

• Experience in management/production of documents.
• Experience in daily academic operations.
• Advanced user of office tools (Word, Excel, Powerpoint, etc).
• Valuable knowledge in academic management software.

What do we offer?

• Salary: 28.000 annual gross salary (Permanent Contract).
• Schedule: Monday to Friday, from 7:45 to 17:00 (hours fixed during term time, with some flexibility outside of term time).
• Free cooked lunch and hot drinks every day.
• Public transport costs covered.