We are looking for a Legal Administrative Assistant to support a Legal Department in an international and fast-paced corporate environment.

Work setup: Hybrid (2-3 days onsite per week)

Responsibilities:

• Provide administrative and coordination support to the Legal team, including calendar management, meeting scheduling, travel arrangements, and expense handling
• Prepare meeting agendas, minutes, follow-up actions, and presentation materials for legal and cross-functional meetings
• Support the drafting, formatting, proofreading, and editing of legal and corporate documentation such as contracts, NDAs, SOWs, letters, and memoranda
• Coordinate the legal document lifecycle, including version control, circulation, signature process, archiving, and maintenance of compliant filing systems
• Track contract intake, approvals, signature workflows, renewals, and related documentation to ensure smooth legal operations
• Assist with corporate legal and governance activities, including corporate records, board minutes, resolutions, and PoA documentation
• Liaise with internal stakeholders across Purchasing, Finance, Compliance, HR, and IT to manage requests, route inquiries, and ensure timely follow-up
• Support legal operations reporting, maintain trackers and dashboards, and contribute to process optimisation initiatives

Must-have requirements:

• Experience in an administrative support role within a Legal, Compliance, or Corporate Affairs environment
• Solid understanding of legal documentation, standard legal processes, and contract coordination workflows
• Strong proficiency with Microsoft Office, especially Word, Excel, and PowerPoint
• Experience with document management systems and e-signature tools such as DocuSign
• Ability to handle confidential information with discretion and professionalism
• Strong communication and stakeholder management skills across different seniority levels
• Professional fluency in English. Spanish is a plus.

If you’re interested, apply directly or send your CV with your daily rate and availability for a call to [email protected].