Your mission

We are looking for a proactive and detail-oriented Office Manager to join our growing team on a part-time basis (3 days a week). This role offers flexibility in choosing your working days. As a key member supporting our operations, you will be instrumental in ensuring the smooth running of our administrative, HR, and accounting processes. We are seeking someone with a strong startup mindset who is eager to take ownership, identify areas for improvement, and think creatively to solve challenges as we scale.

Your Responsibilities Will Include

• HR Support:
• Act as the primary administrator for our HR platform, Personio, ensuring all employee information and documents are accurate and up-to-date.
• Optimize Personio workflows for automation, including setting up onboarding and offboarding processes, and managing dynamic holiday policies based on country and contract types.
• Manage the setup and coordination of quarterly HR surveys, as well as mid-year and end-of-year performance evaluations within Personio.
• Collaborate with executive team members to co-organize engaging team-building activities.
• Administrative Coordination:
• Liaise with administrative offices in Spain and Switzerland regarding official administrative paperwork.
• Serve as the main point of contact and guardkeeper for the Spanish government portal used by our Spanish employees.
• Coordinate all administrative and legal documentation related to employee recruitment and dismissal processes.
• Accounting Assistance:
• Maintain and categorize expenses and revenues within Quickbooks.
• Connect with our formal accountants in Spain and Switzerland, providing quarterly exports from Quickbooks for VAT reporting.
• Manage the process of sending reminders to customers for overdue invoices.
• Generate invoices specifically related to our IT reselling activities.
  
  

Your profile

• Proven experience in an administrative, HR, or accounting support role, ideally within a fast-paced or startup environment.
• A strong sense of ownership and a proactive approach to identifying and solving problems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency (or eagerness to learn) with HR platforms, Quickbooks, and general office software.
• Excellent communication and collaboration skills.
• Fluency in English is required; knowledge of French and/or Spanish is a strong asset.
• Ability to work independently and as part of a remote team.
• You must be eligible to work in Europe, and you are based in Madrid
  
  

This role is not just a job; it's a crucial position that directly supports our company's growth and allows you to make a significant impact by ensuring our operations run smoothly and efficiently. If you are passionate about streamlining office processes, thrive in dynamic environments, and are eager to contribute to a scaling startup, we would love to hear from you.

Was this list a bit much? Don't worry - we don't expect you to tick every box from the beginning.

Why us?

• An attractive salary package, with no blurry or hidden clauses. Everything we offer is open-source via our Gitbook. Check it out here (https://astrafy.gitbook.io/handbook/its-all-about-people/compensation).
• An exciting job where technology innovation is not a buzzword but a reality.
• Be part of a dynamic team that shares strong values. Check out our “Culture and Values” chart here (https://docs.astrafy.io/handbook/the-company/culture-and-values).
• Continuous training & development of soft and hard skills. Check out our training policy here (https://docs.astrafy.io/handbook/its-all-about-people/training).
• Flexible working hours and remote policies. Check it out here (https://docs.astrafy.io/handbook/the-company/remote-work).
• An excellent team of colleagues & regular team-building activities. Check it out here (https://docs.astrafy.io/handbook/its-all-about-people/team-building-and-retreat).
  
  

And much more. We have compiled a detailed handbook covering all you need to know about our company. Check it out here (https://docs.astrafy.io/handbook/).

About Us

Our mission is to help companies and individuals solve data analytics challenges across the full data journey—from ingestion to transformation to distribution—leveraging a Modern Data Stack. We find that many organizations lack the internal expertise to harness emerging data tools, and we aim to educate them while implementing powerful solutions.

We achieve this by creating a new kind of consulting company that:

• Fosters Creativity & Strategic Thinking: We embrace out-of-the-box solutions tailored to each client’s needs.
• Prioritizes Education: We ensure every project delivers both technical solutions and the knowledge to sustain them.
• Invests in People: We nurture our employees’ growth and well-being, recognizing they are our most important asset.
  
  

As a Google Cloud partner, we host most solutions on Google Cloud. We’re experts in dbt, Airflow, and Airbyte, continually exploring emerging technologies to stay ahead of market trends.