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Academic Administrative Assistant
Metapilot Academy · Barcelona, ES
Teletrabajo Inglés Marketing Investigación Gestión CRM Educación Campañas Contratación de personal Composición musical
Metapilot Academy is shaping the future of aerospace and mobility education, backed by leading OEMs like Boeing, Airbus, NASA, and BMW. We seek a proactive, organized, and ambitious student assistant to support our executive team and the CEO across a broad range of academic, recruitment, and operational tasks.
Please note this is an UNPAID internship with the possibility of earning an affiliate fee for every succesfully admitted student.
Key Responsibilities
- Education Recruitment & Outreach: Manage targeted outreach for student and partner recruitment, including identifying leads, composing and tracking outreach emails, and following up with candidates and institutional partners.
- Operations Management: Oversee daily academy operations, ensuring smooth workflow in a remote environment. Organize internal documentation, track deadlines, keep schedules updated, and assist the CEO in day-to-day prioritization.
- Socials & Events: Organize weekly in-person community/social gatherings in central Barcelona and online events for students and partners. Coordinate logistics, invitations, and post-event follow-up.
- Email Correspondence: Draft, send, and manage ongoing email communication with prospective students, industry partners, instructors, and recruiters.
- Ad Tracking: Monitor and report on digital ad performance, updating campaign stakeholders, and organizing outreach based on analytics.
- Interview Coordination: Conduct first-round interviews with prospective students or new team members, screen candidates based on selection criteria, and maintain interview records.
- Personal Assistant to CEO: Provide comprehensive executive support—prioritize the CEO’s calendar, handle confidential correspondence, schedule meetings, and anticipate operational needs.
- Administrative Support: Maintain accurate records, update databases (e.g., student CRM), prepare reports, and assist with research as required.
Qualifications & Skills
- Current bachelor’s or graduate student (preferably in education, management, STEM, or a related field).
- Experience in education recruitment, outreach, or similar roles (university student admissions experience a plus).
- Exceptional organization and multitasking skills; ability to manage multiple priorities and work independently under minimal supervision.
- Outstanding written and verbal communication skills in English; additional languages a plus.
- Comfortable with remote work platforms (Google Workspace, Slack, Zoom, basic CRM/marketing tools).
- Professionalism, maturity, and discretion—especially handling confidential information.
- Passion for the aerospace, defense, space, or advanced mobility sectors.
Additional Details
- Remote, unpaid role with weekly in-person meetings in Barcelona.
- Opportunity to earn a 10% affiliate commission for each student/member onboarded.
- Direct access to an elite global network of industry leaders, with potential academic and career development pathways.
- Ideal for students seeking to build a career in aerospace, mobility, or technology leadership.
Admission is selective; we seek long-term commitment and candidates interested in building a future in the aerospace and mobility industry.
To apply, highlight relevant experience in education recruitment/outreach and describe your motivation for joining Metapilot Academy.