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Administrative & Marketing Assistant

Full‑Time • On‑Site • Barcelona, Spain

Kilograph is an award winning, global creative agency blending architectural visualization, brand strategy, and immersive technology. With studios in Los Angeles, Dubai and Alicante, we’re now opening a flagship space in Barcelona. As our first Administrative & Marketing Assistant in the city, you’ll work shoulder‑to‑shoulder with company founders and senior managers, shaping daily operations and helping broadcast our story across Europe.

You’ll be at the heart of a studio where design thinking, cutting edge tech, and bold ideas collide. This is an deal role for an ambitious professional eager to grow within an international organization.

Focus AreaImpact You’ll MakeSmooth OperationsKeep the studio humming: manage calendars, invoices, vendor orders, and light bookkeeping; liaise with landlords and service providers to ensure an inspiring, well‑maintained workspace.Client ExperienceBe the first impression: greet visitors warmly, guide them to the conference room, prepare refreshments, and support founders in high‑profile client meetings.Marketing & OutreachDraft bilingual (Spanish/English) copy for newsletters, award entries, case studies, and social posts; monitor performance analytics and suggest optimizations.Business Development SupportResearch target firms, place confident introductory calls/emails, schedule follow‑ups, and maintain contact lists—helping our pipeline grow.Project & Event LogisticsAssemble presentation decks, book occasional travel or small events, and track milestones so projects move seamlessly from kickoff to final delivery.

(Percentages flex with studio needs.)

• Languages: Native‑level Spanish and professional‑fluency English (C1+).
• Location & Work Status: Already based in Barcelona with full right to work in Spain.
• Experience: 1–3 years in office coordination, studio admin, or marketing support—ideally in a creative, tech, or design environment.
• Skill Set: Proficient in Google Workspace and comfortable juggling multiple digital tools to organize assets, draft content, and track simple analytics. Creative eye and a passion for design are pluses.
• Soft Skills: Personable, organized, and proactive. You take direction, ask smart questions, and make things happen without hand‑holding. Confident on the phone and in‑person with executives and clients. Growth Mindset.

• Competitive Compensation: €22,000 – €26,000 gross per year (14 pay periods), benchmarked against current administrative and junior‑marketing roles in Barcelona.
• Global Exposure: Daily collaboration with teams in Los Angeles and Alicante; insight into world‑class projects for top architects, developers, and brands.
• Visibility & Mentorship: Direct access to Kilograph’s founders and senior leadership. Accelerating your career through real‑time feedback and guidance.
• Creative Environment: A design forward studio in the Gracia neighborhood, built to inspire with natural light, expansive spaces, and a strong creative culture.
• Clear Path Forward: As the Barcelona office grows, you’ll have the chance to evolve your role into broader marketing, client relations, or studio leadership.

Send one PDF (≤ 10 MB) to [email protected] with the subject line “Admin & Marketing Assistant – Barcelona.” Include:

1. A brief cover note telling us why you’re excited about Kilograph and this role.
2. Your CV (English or bilingual).
3. Two social or marketing pieces you’re proud of with links or screenshots with a one‑line explanation each.

Applications will be reviewed starting 21 July 2025 and remain open until the position is filled.

• Kilograph is an equal‑opportunity employer committed to fostering an inclusive, innovative workplace. We welcome applicants from all backgrounds who share our passion for design and storytelling.