About Inspekt AI:

Inspekt AI is a global leader in AI-driven property inspections, transforming the way buildings

are inspected and maintained with cutting-edge SaaS solutions. Our platform leverages

advanced AI and computer vision to deliver fast, accurate, and reliable insights. As we scale

rapidly across markets, strong executive execution and operational coordination are critical to

our success.

Job Description:

We are seeking a highly organized, proactive, and execution-focused Personal Assistant to

support the CEO. This role goes beyond traditional administrative support. The ideal candidate

will act as a force multiplier, ensuring the CEOs time is optimized and priorities are executed

efficiently across the organization.

This position requires exceptional organizational skills, strong judgment, high discretion, and the

ability to operate independently in a fast-paced environment. Over time, the role is expected to

evolve into a broader operational leadership or Chief of Staff–type position, supporting

cross-functional execution and company growth.

Key Responsibilities:

• Manage and optimize the CEOs complex calendar, including meetings, travel
• arrangements, and shifting priorities.
• Act as the primary point of contact for internal and external stakeholders on behalf of the
• CEO.
• Filter, prioritize, and draft communications to ensure timely and effective responses.
• Prepare meeting agendas, briefing materials, and presentations in advance of key
• discussions.
• Take structured meeting notes and track action items to ensure follow-through and
• accountability.
• Support cross-department coordination to ensure alignment with CEO priorities.
• Research, compile, and present data or reports as required.
• Lead or assist with special projects and strategic initiatives assigned by the CEO.
• Maintain strict confidentiality and professionalism when handling sensitive information.
  
  
  

Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• supporting senior leadership.
• Strong organizational and time-management skills in a dynamic environment.
• Excellent written and verbal communication skills in English.
• High proficiency in Google Workspace and Microsoft Office Suite (Word, Excel,
• PowerPoint, Outlook).
• Ability to operate independently with minimal supervision.
• Strong problem-solving skills and attention to detail.
• High level of integrity, discretion, and professionalism.
• Bachelors degree or equivalent professional experience preferred.
  
  
  

Good to Have:

• Experience in fast-growing startups or technology companies.
• Experience supporting a CEO or founder in a scaling organization.
• Basic understanding of SaaS business models and operational workflows.
• Experience with project management tools such as Jira, Asana, or Notion.
  
  
  

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with executive leadership in a high-growth company.
• Significant learning and growth potential with exposure to strategic decision-making.
• A dynamic and fast-paced work environment.
• The opportunity to evolve into a broader operational leadership role over time.
  
  
  

How to Apply:

If you are highly organized, ambitious, and ready to operate at the center of a fast-growing AI

company, we would love to hear from you. Submit your application through our careers page or

send your resume to [email protected].