Ofertas de empleo para Gestión documental

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada16 ago.

Inglés Office Excel PowerPoint Administración de oficinas Outlook Operaciones Gestión documental Radiofrecuencia (RF) Guerra electrónica Word

Company Overview

Neurocoms is a European company dedicated to the development of advanced RF and electronic warfare systems for defense and critical infrastructure. With full in-house capabilities—from R&D to post-sales support—we are committed to technological resilience, and excellence in high-performance engineering.

Role Summary

We are seeking a detail-oriented Operations & Administration Coordinator to support our executive team and engineering staff. This full-time, on-site role is central to our operational backbone and involves procurement follow-up, supplier coordination, document management, and cross-functional support. You will work closely with company leadership to ensure smooth daily operations in a high-tech, fast-paced environment.

Key Responsibilities

• Organize and manage agendas, travel plans, and meeting logistics for executives and engineering teams.
• Track and help organize tender documents for national and international public/private projects.
• Support procurement operations: request quotes, coordinate deliveries, and maintain supplier communication.
• Maintain structured archives of contracts, equipment documentation, certifications, and administrative files.
• Coordinate timelines for supplier deliveries, events, and internal workflows.
• Assist with internal communication, event planning, and exhibition preparations.

Qualifications

• Prior experience in administrative coordination, project assistance, or office management.
• High proficiency in Microsoft Office tools (Excel, Word, Outlook, PowerPoint).
• Strong organizational and written communication skills.
• Ability to work with precision, autonomy, and confidentiality.
• Certified minimum English level: B2 (CEFR or equivalent).
• Additional certified language proficiency is a plus in any of the following: French, German, Korean, Mandarin Chinese, Japanese.

Work Conditions

• Location: Madrid, Community of Madrid, Spain
• Type: Full-time, On-site
• Start Date: August 2025
• Gross Salary: €18,000 – €25,000/year

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada12 ago.

Inglés Español Resolución de problemas Empresas Comunicación Gestión Habilidades sociales Operaciones Documentos jurídicos Asistencia personal Office

About the role and company

Are you a highly proactive, business-savvy, and organized professional who thrives in a fast-paced environment? Do you love working alongside an ambitious founder and playing a key role in both business and personal success? If so, this might be the perfect opportunity for you.

We are looking for a Business & Personal Assistant to support the founder of a rapidly growing scale-up. This is not an average assistant role; it’s a dynamic, high-impact position where you’ll handle everything from business operations to personal management. You will need to be flexible, reliable, and always one step ahead.

weVLC is shaping the future of real estate with co-living and flex-living solutions. As we grow, we’re supporting a variety of ventures, creating a dynamic, fast-paced environment.

Your responsibilities

Business Support:

• Proactively managing the founder’s agenda, scheduling, and prioritization.
• Preparing for meetings, handling documentation, and follow-ups.
• Handling expense declarations and other business-related administration.
• Plan trips in the best possible way
• Organise business events for the group
• Acting as a key point of contact and ensuring smooth communication.
• Preparing legal documents and contracts 

Personal Assistance:

• Managing private matters, including properties, administration, and household affairs.
• Planning and coordinating travel, trips, and accommodations.
• Overseeing personal projects and ensuring everything runs efficiently.

What we’re looking for

✔ Exceptionally organised & proactive – You anticipate needs before they arise.

✔ Fluent in Spanish and English – Proficient in both languages for effective communication.

✔ Strong communicator – You handle communication with clarity and professionalism.

✔ Business savvy – You understand priorities and act accordingly.

✔ Discreet & reliable – You handle sensitive information with care.

✔ Flexible & hands-on – You’re available when needed and love solving problems.

✔ Tech-driven – You’re comfortable with digital tools and automation.

What we offer

• A long-term role with growth potential in a fast-moving, exciting company.
• The chance to work in a scale-up environment with a high-performance culture.
• A chance to work closely with an ambitious entrepreneur in an evolving industry.
• A varied role where no two days are the same.
• Enjoy daily breakfast and lunch at our office, along with great employee perks and a vibrant workplace environment.

This is a full-time role, with the expectation that you’ll be available when needed, making it perfect for someone who thrives on responsibility and enjoys making a real impact.

Interested? Apply now with your CV and a short motivation on why you’re the perfect fit!