One clear purpose – to deliver a smoke-free future

Times are changing at PMI. We’ve chosen to do something big. The world expects us to act responsibly. And we are doing just that by transforming our business by building a smoke-free future.

With huge change comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

Job Description: Global Events Specialist

Purpose of the Role

The Global Events Specialist executes the Global Events program by contributing to demand management, cost optimization, process efficiency, and governance implementation. This role coordinates event services, supplier management, and stakeholder collaboration to ensure high-quality and cost-effective event delivery.

Individual Accountabilities

Demand Managemen

• Implement demand management processes by collecting and maintaining accurate event forecasts and reports.
• Support the deployment of the Operating Model by ensuring compliance with established processes and guidelines.
• Collaborate with key partners to maximize volume channeled through PMI preferred suppliers (Hotels, Airlines, etc.).
  
  

Operational Excellence

• Provide strategic insights to optimize events: best locations, season, vendors & venues.
• Cascade demand to approved global service providers and refine offers to deliver proposals that fit internal customer needs.
• Support logistics sourcing, offer evaluation, benchmarking, and recommendations.
• Manage supplier contracting and coordination.
• Maintain the events database for KPI tracking, cost benchmarking, and reporting.
• Conduct post-project reviews and surveys to evaluate supplier performance and event success.
  
  

Stakeholder Influence, Collaboration & Governance

• Engage with stakeholders to develop relationships, establish credibility, and ensure early involvement.
• Act as a liaison between internal stakeholders and event service providers to ensure alignment and timely communication.
• Prepare governance materials including standardized forms, checklists, and post-event evaluations.
• Support supplier performance reviews and contribute to continuous improvement efforts.
  
  

Critical Experience And Capabilities

• Strong customer-centric mindset and strategic thinking.
• Agility and flexibility to deliver faster.
• Strong numerical skills and analytical thinking.
• Ability to guard PMI resources with neutrality and independence.
• High reliability, discipline, and trustworthiness.
• Proactive collaboration and goodwill.
• Comfort with ambiguity and complexity.
• Problem-solving orientation with fit-for-purpose solutions.
• Inclusive mindset and advocacy for project-based work.
• Strong communication and stakeholder management skills.
• Courage and confidence to navigate challenges.
• Conflict resolution and management skills.
  
  

Technical Functional Skill

Strategy

• Risk management: assessment and monitoring.
• KPI utilization and tracking
  
  

Category & Spend Management

• Mastery of the events journey from briefing to execution.
• Spend and demand data analysis and interpretation.
• Market information collection and synthesis.
  
  

Legal & Compliance

• Creation, execution, and monitoring of medium to high complexity agreements.
• Understanding and application of PMI and market standards.
• Ensuring procurement processes comply with PMI standards
  
  

Processes & Systems

• Strong knowledge of PMI’s end-to-end Events ecosystem.
• Good understanding of P2P processes and dependencies.
• Advanced knowledge and utilization of relevant application.
  
  

Ideal Candidate Profile

• Strong organizational and communication skills.
• Proven experience working within or closely with events agencies.
• Project management skills.
• Genuine passion for creating exceptional experiences and delighting internal and external customers
  
  

Organizational Parameter

• Location: Madrid, Spain
• Relocation Package: Not available
• Travel Requirement: Up to 25%
  
  

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