As CEO's Personal Assistant Some of your responsibilities will be:
- Ensure management of the assigned Director in a proactive and efficient manner, including calendar and mail management, travel coordination, organization of meetings or telephone/video conferences, filing and document management.
- Administrative support to the company's CEO.
- Answer and filter calls from members of the management committee with a professional attitude, rigorously monitoring them.
- Write general correspondence (letters, reports, minutes, notes, press releases, templates, etc.) following internal and external communication rules.
- Daily press distribution.
- Prepare reports and presentations using Excel and Power Point tools.
- Planning, control and monitoring of the agenda of the members of the steering committee.
- Reception and attention of clients, visitors, partners and employees following the corresponding protocol and social etiquette standards.
- Organization of trips and meetings and documentation related to them.
- Provide administrative support to management and other staff members in preparing meetings, room reservations, organizing catering services and travel reservations.
- Coordinate the maintenance of the management computer equipment as well as the maintenance, cleaning and other suppliers of the Management offices.
- Management of travel expenses, purchase orders and invoices and carry out the corresponding administrative procedure.
- Supervision and conditioning of Management meeting rooms on a daily basis according to the meeting calendar.
- International senior management secretarial studies.
- Degree/Bachelor's degree related to the position to be held.
- Excellent organizational skills and ability to prioritize tasks.
- Excellent oral and written communication skills.
- Excellent oral and written command of English and Spanish. Knowledge of German is valuable.
- Customer oriented
- Ability to manage multiple tasks with tight deadlines.
- Advanced command of MS Office and Power Point.
- Extensive experience in a similar position, preferably in a multinational company.
- Demonstrated experience in preparing PowerPoint presentations, using Excel, and writing official letters and documents.
- A hybrid working model;
- Offices that adapt to your needs, with a smart working model and collaborative spaces;
- Flexible hours so that you can have a good balance between your personal and work life;
- Specific training in your field of activity and You Learn We Pay program;
- Multiple employee discounts in sports centers - mens sana in corpore sano;
- Financial compensation for lunch and teleworking expenses;
- Special prices in our insurance products for you and your family;
- Many more benefits...
Allianz is a dynamic company undergoing continuous transformation where your opinion matters, and where you are a part of and protagonist of change. We listen to and value new ideas aligned with our purpose that drive us to remain the #EmployerOfChoice #4all.
El Grupo Allianz es una de las compañías asesguradoras y de gestión de activos de mayor confianza en el mundo. Cuidar a nuestros empleados, sus ambiciones, sueños y desafíos, es lo que nos convierte en un empleador único. Juntos podemos construir un entorno en el que todos se sientan empoderados y con la confianza para explorar, crecer y dar forma a un futuro mejor para nuestros clientes y el mundo que nos rodea.
En Allianz creemos en una plantilla diversa e inclusiva y estamos orgullosos de ser un empleador que ofrece igualdad de oportunidades. Te animamos a dar lo mejor de ti en el trabajo, sin importar de dónde eres, tu aspecto, a quién amas o en qué crees.
Por lo tanto, consideramos solicitudes de empleo independientemente de su origen étnico o cultural, edad, género, nacionalidad, religión, capacidad diferente u orientación sexual.
Es genial tenerte a bordo. Let´s care for tomorrow.
Nota: La diversidad de mentes es una parte integral de la cultura empresarial de Allianz. Una forma de lograr equipos diversos es a través de la rotación regular de los empleados Executive de Allianz entre funciones, entidades de Allianz y geografías . Por lo tanto, la compañía espera de sus empleados una apertura general y una alta motivación para cambiar de puesto con regularidad y recopilar experiencias en todo el Grupo Allianz ".
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