Location: Barcelona, Plaça Catalunya

Department: Administration / Back Office

Contract Type: Permanent

Working Hours: Full-time, 40 hours/week

Position Overview

We are seeking a proactive Back Office - Administrative Support professional to ensure smooth daily operations across multiple administrative areas. This role will be pivotal in managing internal platforms, supporting employee processes, coordinating with suppliers, and assisting with compliance and office management activities.

Key Responsibilities

Platform & Reporting

• Manage internal platforms
• Prepare, update, and distribute regular reports.
• Process and validate risk-related registrations.

Employee Administration

• Support onboarding of new hires (documentation, access, coordination).
• Handle Health & Safety documentation and processes (PRL).
• Manage employee benefits administration (meal vouchers, medical insurance, etc.).

Office & IT Coordination

• Monitor and manage stock of office supplies and materials.
• Liaise with suppliers for office maintenance and facility services.
• Serve as first point of contact for IT issues, coordinating with IT department or external providers.

Front Desk & General Support

• Support reception tasks: attend calls, welcome visitors, handle correspondence.
• Assist employees with administrative requests (forms, certificates, expense claims, etc.).
• Ensure smooth internal communication and coordination across departments.

Requirements

• Education in Administration, Business Management, or related field.
• Previous experience in administrative support, back office, or office management.
• Strong knowledge of MS Office (Excel, Word, PowerPoint); familiarity with management platforms is a plus.
• Excellent organizational skills, attention to detail, and ability to multitask.
• Strong communication skills and a proactive, problem-solving mindset.
• Professional level of English and Spanish.
• Previous experience in PRL / CAE (HSE) activities is a MUST

Competencies

• Service-oriented and reliable.
• Ability to work independently and as part of a team.
• High level of confidentiality and discretion.
• Flexible and adaptable to changing priorities.

What We Offer

• Join a collaborative and dynamic team.
• Exposure to a variety of administrative areas and career development opportunities.
• Stable and supportive work environment.
• Flexible working hours and hybrid work opportunities.
• Meal vouchers and additional benefits, including English classes.