Ofertas de empleo de Asistente/a Administrativo/a

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• PublicadaNueva

QA Excel Power BI Office PowerPoint

In a few words

Position: Administrative Assistant TEMPORAL. Para cubrir baja maternal

Location: Madrid.

Want to know more? 👇

Exeltis is an organization that develops innovative treatments and targets the unmet medical needs of individuals, families and healthcare professionals. It has nearly 4,000 professionals in over 40 countries. A company born from innovation and the desire to offer the highest quality to everyone.

Exeltis is a leader in the field of Women's Health. It researches, innovates and creates new treatments and devices to improve the health and wellbeing of women all over the world.

Exeltis has one overarching goal: to offer women support and care throughout every single stage of their lives

Ready to be a #Challenger?

What are we looking for? 🔎

Assisting the Director and sales team, regarding organization of the agenda and meetings, travel, document preparation, filtering visits and calls, etc., in order to facilitate / expedite the performance of his/her functions.

Also the Sales Assistant will provide administrative functions for the department including meeting arrangements, sitting management, department documentation management, processing POs in SAP and Invoice management. Other essential job functions will include in assisting department leadership with administrative duties, document management, and presentation support, as assigned.

The challenge!

• Maintenance and updating of the schedule of the Director and sales team to achieve effective organization and optimization of the working time.
• Handle phone calls and external visits, filter and channel them to the Director and the team.
• Organize and prepare trips and travels in order to ensure the proper organization and effectiveness. Organize Department Events
• Prepare Director´s expenses in order to reconcile them and provide information to Treasury.
• Conduct or coordinate tasks with other internal or external personnel of the company authorized by Director in order to facilitate the execution of their duties.
• Maintain Documentation structure for the department
• Interact with all areas of the company for the management and resolution of operational problems (Supply, QA, Legal, Regulatory, Finance, etc.)
• Prepare monthly presentations in PowerPoint.
• Control department expenses in excel.
• Preparation of commercial reports through Power BI.
• Control contractual conditions: Review if the contractual conditions are being met (payment conditions, Incoterms, volume clauses, etc.)
• Support to commercial team related to CRM/Sales operational issues.

What do you need?

• Education: Studies of ADE. Economics, or similar.
• Languages: Fluent Spanish and English.
• Experience (years/area): +2 years in a similar position.
• Specific Knowledge: Mastery of office package: Excel and Access, Power Point. Knowledge of SAP will be valued.
• Travels: Occasional.

Our benefits!

1. ⏰ Flexible start time from Monday to Friday (full-time).
2. 💸 Attractive salary package.
3. 🥼 Life and accident insurance.
4. 🍽️ Ticket restaurant
5. 🥼 On-site medical service
6. 💸 Benefits and Savings Club.
7. 💻 Training and language learning platform
8. 💆🏻♀️ Wellness platform with unlimited free psychologist sessions
9. 🚕 Cabify transportation service for employee use
10. 📈 Development plans, internal mobility policy.
11. ⭐ Many more!

What will the Selection process be like? 🕵️

➡️ Stay tuned to your phone and email! The first thing we will likely do is contact you through one of the two channels.

➡️ Prepare well! We will continue with an in-person/virtual interview depending on availability and what we agree upon; there may be one or two interviews in the process, and depending on the type of process, there may also be some kind of test.

➡️ Wait for the result! We care that you feel guided throughout each selection process and know what to expect from us, so we will always try to inform you of the status of the process.

🔷 Do you think this offer is not for you? 🔷

Follow us on social media like LinkedIn/Instagram and stay tuned for any offers we may release; the opportunity to be a new Insuder is waiting!

#InsudPharma #Challenger #Insuder #InsudTalent

COMMITMENT TO EQUAL OPPORTUNITIES

The InsudPharma group is aware that business management must align with the needs and demands of society, and therefore assumes the commitment to equal opportunities and treatment between men and women, as stated in the current regulations on the matter - Organic Law 3/2007, and we do not discriminate against any person on the grounds of ethnicity, religion, age, sex, nationality, marital status, affective or sexual orientation, gender identity or expression, disability, or any other personal or social circumstance.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• PublicadaNueva

• Location: Raoul Wallenberg International School, Palma, Mallorca, SpainPosition: Receptionist and Administrative Assistant (Front Desk, Administrative Support, Student, Parent and Staff Support, Visitor Management, Supplier Liaison)Reporting to: Business and Operations ManagerSalary and Benefits: Competitive Salary in line with the position's responsibility and scope of work, as well as the candidate's experience and qualifications.
  
  

Additional benefits include free lunch, continued professional development, access to a group health insurance schemeVisa Requirements: Candidates must be an EU/EEA/Swiss citizen or have a work Visa to apply.

We are unable to organise work and residence permitsDeadline for applications: Applications will be reviewed on an ongoing basis and applicants are encouraged to apply ASAP.Start date: ASAP/upon agreementSalary: 20-22K per yearEnquiries/applications:: ****** OpportunityThis is an exciting opportunity for an experienced Receptionist and Administrator to contribute to the growth and success of RWIS.

You will play a vital role in ensuring the smooth operation of the school's front-of-house and administrative functions.

You will be the first point of contact for students, parents, staff, and visitors, setting the tone for a welcoming and professional environment.This role requires a high level of organization, efficiency, and adaptability in a fast-paced school setting.

You will manage daily administrative tasks, support the leadership team, administration and teaching staff, and help maintain effective communication between the school and its community.

From handling inquiries and updating student records to assisting with events and supporting the admissions process, your contributions will be integral to the school's success.

In addition, you will be involved in coordinating facilities and ensuring all visitors adhere to school security and safeguarding procedures.As part of a future-focused and student-centred school, we value individuals who are proactive, resourceful, and committed to providing outstanding support.

This role is ideal for someone who thrives in a collaborative environment, enjoys working with children and families, and is eager to contribute to the positive culture of our school community.Reporting directly to the Business and Operations Manager, your work will be instrumental in promoting the reputation and achievements of RWIS.Position Scope1.

Front Desk & Visitor Management:Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.Manage phone calls and emails, directing inquiries appropriately and responding in a timely manner.Oversee visitor sign-in procedures, ensuring compliance with security and safeguarding policies.Handle student attendance records, including late arrivals and early departures.2.

Administrative Support:Assist in admissions and enrollment processes, maintaining accurate student records

• Flexibilidad horariaSí
• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada29 abr.

Descripción de la empresa

¿Qué es Unlimiteck?

Unlimiteck es un Company Builder experta en conceptualizar, diseñar, crear y operar startups con base tecnológica. Somos #DREAMERS, pero sobre todo #MAKERS. Nuestra metodología de trabajo funciona porque está basada en el conocimiento del mercado, en la utilización de equipos pequeños pero especializados, en la continua adaptación al cambio y en sentir verdadera pasión por la innovación. Financiamos nuestras propias startups, ponemos a su disposición el stack tecnológico necesario y así garantizamos sus primeros meses de vida mientras se centran en el desarrollo del negocio. Hasta el momento hemos puesto en marcha con éxito ocho startups y tenemos previsto crear otras dos en los próximos años. Además, trabajamos y colaboramos estrechamente con grandes corporaciones involucradas en el mundo de la innovación y el emprendimiento.

Nuestro mejor activo son las personas. Contamos con un equipo diverso, joven, inclusivo y multicultural que trabaja en lo que ama y que logra cumplir todos los retos que se le plantean gracias a una organización horizontal y una cultura empresarial única.

Nos encontramos en perpetuo estado de aprendizaje y mejora (always in beta), pero si hay algo que tenemos muy claro, es que para alcanzar el éxito es imprescindible contar con el mejor talento. Y eso es lo que buscamos.

El equipo

Unlimiteck está formado por equipos reducidos y altamente especializados. Distintos perfiles profesionales se complementan y colaboran entre sí, favoreciendo un ambiente y un flujo de trabajo eficiente y dinámico.

Descripción del empleo

• Atender y solucionar las incidencias administrativas y de contabilidad
• Seguimiento de facturas. Control de cobros y pagos.
• Coordinar los proveedores, material, suministros y otras tareas de tipo administrativo
• Responsable del control de gastos, pagos y relación con proveedores.
• Emisión y contabilización de facturas
• Control de gastos e imputación contable. Contabilidad analítica
• Seguimiento de documentación administrativa, mercantil y fiscal
• Control de presentaciones y archivo documental
• Gestión de compras y abastecimiento de la empresa
  
  

Requisitos

• Conocimientos SAGE
• Uso profesional de la plataforma Google Drive
  
  

Valoramos Las Siguientes Aptitudes Personales

• Proactividad y entusiasmo
• Interés en el mundo de tecnología y emprendimiento
• Rigor y atención al detalle
  
  

Información adicional

Qué Ofrecemos

• Integrarte en un proyecto dinámico, puntero y con alto potencial de crecimiento
• Formar parte de un equipo y ecosistema de innovación con alto potencial de aprendizaje, diversión y retos
• Contrato indefinido 40h semanales: ¡buscamos relaciones a largo plazo!
• Flexibilidad horaria👩🏻💻
• Salario: en función de experiencia
• Contrato indefinido: ¡buscamos relaciones a largo plazo!
• Beneficios de empresa (ticket restaurant, seguro de vida, seguro de salud)🩵
• Grandes compañeros con los que aprender y trabajar💪🏼

• Nivel de experiencia---
• Tipo de contratoFreelance
• Publicada28 abr.

Aptitudes de organización Recursos humanos (RR. HH.) Atención telefónica Asistencia de administración ejecutiva Funciones de recepcionista Aptitudes administrativas Recepción telefónica Mecanografía Archivado Planificación de cronogramas Office

Sustitución por baja médica (temporal)

De 9:00 a 15:00 (horario entrada/salida flexible)

Posibilidad de permanencia tras sustitución

Responsabilidades

• Atención y recepción de clientes en oficina.
• Gestión de correos electrónicos y llamadas telefónicas.
• Apoyo en la redacción y revisión de contratos.
• Tramitación de servicios como agua y luz, así como gestiones ante la Policía Nacional (NIE).
• Acompañamiento a notaría
• Realización de diversas gestiones externas. (con Bancos, Cabildo, Ayuntamiento, Registros de la Propiedad)

Requisitos

• Nivel de inglés C1 indispensable; se valorarán conocimientos de alemán y francés.
• Experiencia previa en funciones administrativas y de recepción.
• Puntualidad y compromiso.

Temporary position to cover a medical leave.

From 9 AM to 3 PM

Responsibilities

• Customer service and reception at the office.
• Management of emails and phone calls.
• Support in drafting and reviewing contracts.
• Processing of services such as water and electricity, as well as procedures with the National Police (NIE).
• Accompanying clients to the notary.
• Carrying out various external procedures (with Banks, Cabildo, Town Hall, Land Registries).

Requirements

• C1 level of English is essential; knowledge of German and French will be an asset.
• Previous experience in administrative and reception duties.
• Punctuality and commitment.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada26 abr.

Office

Location: Raoul Wallenberg International School, Palma, Mallorca, SpainPosition: Receptionist and Administrative Assistant (Front Desk, Administrative Support, Student, Parent and Staff Support, Visitor Management, Supplier Liaison)Reporting to: Business and Operations ManagerSalary and Benefits: Competitive Salary in line with the position's responsibility and scope of work, as well as the candidate's experience and qualifications.

Additional benefits include free lunch, continued professional development, access to a group health insurance schemeVisa Requirements: Candidates must be an EU/EEA/Swiss citizen or have a work Visa to apply.

We are unable to organise work and residence permitsDeadline for applications: Applications will be reviewed on an ongoing basis and applicants are encouraged to apply ASAP.Start date: ASAP/upon agreementSalary: 20-22K per yearEnquiries/applications:: ****** OpportunityThis is an exciting opportunity for an experienced Receptionist and Administrator to contribute to the growth and success of RWIS.

You will play a vital role in ensuring the smooth operation of the school's front-of-house and administrative functions.

You will be the first point of contact for students, parents, staff, and visitors, setting the tone for a welcoming and professional environment.This role requires a high level of organization, efficiency, and adaptability in a fast-paced school setting.

You will manage daily administrative tasks, support the leadership team, administration and teaching staff, and help maintain effective communication between the school and its community.

From handling inquiries and updating student records to assisting with events and supporting the admissions process, your contributions will be integral to the school's success.

In addition, you will be involved in coordinating facilities and ensuring all visitors adhere to school security and safeguarding procedures.

As part of a future-focused and student-centred school, we value individuals who are proactive, resourceful, and committed to providing outstanding support.

This role is ideal for someone who thrives in a collaborative environment, enjoys working with children and families, and is eager to contribute to the positive culture of our school community.Reporting directly to the Business and Operations Manager, your work will be instrumental in promoting the reputation and achievements of RWIS.Position Scope1.

Front Desk & Visitor Management:Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.Manage phone calls and emails, directing inquiries appropriately and responding in a timely manner.Oversee visitor sign-in procedures, ensuring compliance with security and safeguarding policies.Handle student attendance records, including late arrivals and early departures.2.

Administrative Support:Assist in admissions and enrollment processes, maintaining accurate student records.Prepare and distribute school communications, such as newsletters, notices, and announcements in conjunction with the Administration and Marketing Manager.Maintain and update school databases and management systems.Support school events, trips, and meetings with logistical coordination.Help manage office supplies, and purchasing and ensure necessary resources are available alongside the Business and Operations Manager.3.

Student, Parent, and Staff Support:Provide assistance to students with minor first aid needs and communicate with parents as required.Support teachers and leadership staff with administrative tasks.Assist in coordinating school transportation, catering and other services.Manage lost property and facilitate the distribution of student messages and belongings.4.

Facilities & Supplier Liaison:Coordinate with maintenance and facilities staff to ensure a safe and functional school environment.Liaise with external suppliers and service providers, ensuring quality and timely delivery of services.Support health and safety procedures, ensuring compliance with school policies.Key Performance Indicators (KPIs)Success in this role will be measured by:Efficiency in Reception Management – Maintaining a well-organized and professional front desk, ensuring visitors, parents, and students are attended to promptly.Administrative Accuracy – Ensuring student records, attendance logs, and other school databases are accurate and up to date.Communication & Responsiveness – Timely and professional handling of inquiries from parents, staff, and external parties.Event & Logistics Coordination – Effective support in organizing school events, trips, and meetings.Compliance & Security – Adherence to safeguarding, security, and data protection policies.Stakeholder Satisfaction – Positive feedback from staff, parents, and visitors regarding service quality and responsiveness.

Ideal CandidateQualifications and Experience:A minimum of a high school diploma and/or administration qualification.Previous experience in a receptionist and/or administrative role, preferably in an international school or educational setting, including customer service and front desk management.Proficiency in Google Workspace and experience with school management systems.Familiarity with database management, record-keeping and document processing.Strong written and verbal communication skills in English and Spanish (other languages are an advantage).Experience handling confidential and sensitive information with professionalism.Knowledge of safeguarding, GDPR, and health & safety policies (training will be provided).Skills and Attributes:Excellent organizational and multitasking abilities in a fast-paced environment.Strong problem-solving skills and a proactive approach to challenges.Ability to handle sensitive information with discretion and professionalism.Outstanding interpersonal skills, with the ability to engage positively with students, parents, and staff.Strong attention to detail and accuracy in administrative tasks.Ability to remain calm and professional under pressure.A collaborative mindset and a commitment to supporting the school community.High level of adaptability and flexibility to manage shifting priorities.Customer service-oriented approach with a friendly and welcoming demeanor.Commitment to the RWIS values and a passion for working in an educational setting.Benefits of Living in MallorcaMallorca offers an exceptional quality of life, blending stunning natural beauty with a vibrant cultural scene.

Highlights include:Natural Beauty: From pristine beaches and turquoise waters to the breathtaking Tramuntana Mountains, Mallorca offers a paradise for outdoor enthusiasts.Cultural Richness: The island boasts a rich history, charming villages, and a vibrant arts and music scene.Mediterranean Climate: Enjoy over 300 days of sunshine annually, making it an ideal location for an active, outdoor lifestyle.Expat-Friendly Community: With a diverse international community, you'll find ample opportunities to connect with like-minded individuals.Convenient Lifestyle: Excellent healthcare, education, and infrastructure make Mallorca an ideal location for families and professionals alike.How to Apply:Interested candidates should submit the following to ****** as soon as possible:A detailed CV.A cover letter highlighting your suitability for the role.Contact details of at least two professional references.Next Stages:Longlisted candidates will be contacted for an initial interview on an ongoing basis.Successful candidates will progress to a panel interview.Pre-employment reference checks and criminal record clearance will be conducted as part of our safer recruitment procedures.Raoul Wallenberg International School is an equal-opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.Raoul Wallenberg International School believes that every child has the right to grow up in a healthy, safe, secure, and supportive environment.

As an institution, we prioritise and promote child protection above all else and adopt a strict zero-tolerance policy towards the mistreatment or abuse of children.

Raoul Wallenberg International School supports the International Task Force on Child Protection (ITFCP) Reports and Recommendations and we hold ourselves to a high standard of effective recruitment practices with specific attention to Child Protection.As part of our safer recruitment procedures, Raoul Wallenberg International School conducts pre-employment reference checks before confirming any appointment.

Furthermore, we request all successful candidates to undergo criminal record checks in their country of residence and/or previous countries of employment.

Personal data is collected and used for recruitment purposes only in accordance with our Privacy Policy.Raoul Wallenberg International School reserves the right to make an appointment at any time, even before the posted deadline, if an exceptional candidate is identified early in the process.

For this reason, interested candidates are encouraged to apply at the earliest possible time.

Join us in shaping the future leaders of tomorrow at Raoul Wallenberg International School.

We look forward to welcoming a passionate and skilled professional to join our vibrant and values-driven community!

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada22 abr.

Excel Outlook PowerPoint Word

For one of our main customers, we are looking for an experienced Business Administrator to provide support for two Regional Vice Presidents (Continental Europe and LATAM), Global Enterprise Sales & their respective sales teams.

General Data:

• Type of contract: Indefinite
• Hours: 09:00h - 18:00h (40 hours)
• Location: Barcelona - Hybrid
• Salary range: 28.000€ - 30.000€ gross/annual

Standard tasks:

• Agenda management.
• Expenses.
• Weekly booking travel.
• Efficient and fast paced work.
• Meeting room, catering, dinner, taxis all need to be arranged.
• Twice a year the full team in Europe comes together – coordinate the venue, shuttles, restaurant, event planning experience is ideal.
• Financial ability and understanding to open PO’s.
• Independence and knowing when to ask for help.

Responsibilities:

• Proactively manage complex calendars with the utmost attention to accuracy, timelines and timezones.
• Plan and coordinate complex domestic and international travel itineraries.
• Prepare expense reports in a compliant and timely manner. Ensure expense policy compliance across the team.
• Work closely with Business Management on aligning Rhythm of the Business processes and operations with the Director’s calendars and ensure tight coordination of commitments.
• Coordinate scheduling and logistics for All Hands, team meetings, morale events and offsites, including venue selection and all meeting details following procurement guidelines.
• Manage and maintain team distribution groups (aliases), headcount, space planning.
• Team hardware and operational budget tracking while enforcing global policy compliance.
• Provide administrative support to include opening new hire requisitions, onboarding of new employees, equipment procurement and space allocation for new hires.
• LT & team admin support when required. Partnership with the GLOBAL admin team.
• Work on special projects as needed.

Skills:

• This is a high pace work environment, candidate must have initiative, be efficient and willing to learn quickly.
• Senior level business administrator experience in a fast-paced environment supporting high level executives & global sales teams.
• Proficiency with Outlook, Word, Excel, PowerPoint and Visio. Ability to use or experience in MS Travel, MS Expense2, Employee Central, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.
• Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
• Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
• Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
• Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.
• Demonstrate a positive “can-do” attitude, maintain confidentiality and be an effective team player.
• Effective written and oral communication skills.
• A good sense of humor and ability to connect with people inside and outside the team is a huge plus.

Please attach your CV in ENGLISH, Thank you

• Nivel de experiencia---
• Tipo de contrato---
• Publicada5 mar.

Desde Adecco estamos buscando al perfil adecuado, para un/a gran consultor/a multinacional como es NTT DATA. Sigue leyendo y si te sientes que puedes ser el elegido, no dudes en inscribirte al proceso. Funciones qué llevarás a cabo en el puesto: Administrativo/a comercial para labores de promotor/visitador en zona Marbella/Málaga -Visita, presentación y demostración del catálogo de cliente (electrodomésticos de alta gama) -Gestión agenda de visitas -Atención dudas de usuarios, presupuestos orientativos, explicación de campañas -Tendrás que atender la petición que indique el cliente y visitar al contacto para ofrecerles sus productos, explicarles campañas/ofertas, hacer demostraciones de algunos productos, recomendaciones, explicar las garantías. Los contactos/citas nos los facilita el cliente; nosotros tenemos que atender la petición y visitar al contacto. Los productos son básicamente electrodomésticos.

Requisitos
¿Qué perfil buscamos? Administrative assistant, INDUSTRIA Estudios: Educación Secundaria Obligatoria Experiencia mínima 1 a 2 años. Requisitos: - Idioma: Inglés y Alemán fluido. - Dotes excelentes de comunicación y empatía; capacidad de convicción. - Persona pulcra, educada y con atención al detalle. - Valorable conocimientos de cocina y/o electrodomésticos - Necesario medio de desplazamiento propio (gasolina se pagará a parte).


¿Qué ofrecemos?
-Centro de trabajo: Malaga/Marbella -Horario: de 9 a 18h, 40h semanales de lunes a viernes. Flexible según los horarios de las visitas a realizar. También puede haber visitas en Sábado. -Salario: 18.010,28 euros brutos anuales -Modalidad: 100% presencial -Tipo de contrato: Inicial 3 meses prueba piloto + posibilidad de renovación