Overview

At Fadata, we take pride in our ability to adapt quickly to the ever-changing needs of our market and customers. This means that you, too, should be ready to embrace change as circumstances evolve. If you're excited about a fast-paced, dynamic environment where strategy is set but flexibility to grow with the market remains, then hit the apply button.

We have a bold vision: to become the global standard for core software solutions in the insurance industry. Our aim is to achieve this by developing a truly cloud-native solution that can scale limitlessly—and we want you to be part of that journey.

Our values—Trust, Openness, Passion, Innovation, and Care—serve as our guiding compass. They shape how we work every day, our relationships with clients, and the way we collaborate as a team.

Opportunity

We’re looking for a proactive and highly organized Office Administrator to help keep our fast-growing Madrid office running smoothly. You’ll play a key role in creating an efficient, welcoming, and well-organized work environment.

Contract: Part-time (25 hours/week)

Location: Hybrid (Madrid)

Your Responsibilities

• Ensure smooth day-to-day office operations: supplies, facilities, maintenance, correspondence.
• Coordinate with IT for office equipment logistics (delivery, handover, return).
• Assist People Operations with background checks and Health & Safety compliance.
• Support People & Culture and Marketing teams with purchase order processes.
• Collaborate with different departments in onboarding and offboarding (access, equipment, welcome packs, etc.).
• Organize and support internal office events.
• Act as the go-to person for any facility-related issue or request.
  
  

What You Bring To The Table

• Proven experience in office administration.
• High level of English (written and spoken).
• Excellent organisational and problem-solving skills.
• Strong interpersonal skills and service-oriented mindset.
• Comfortable working in a hybrid and dynamic environment.
  
  

Why you should join us

• Become part of a fast-growing insurance software vendor with multinational teams across Europe – we actually have +15 nationalities in our company 
• Work from anywhere across Europe. We have a flexible home office policy and more than 5 international offices 
• Receive a competitive remuneration package together with great opportunities for personal and professional growth  
• A positive company culture built around people's wellbeing  
• No meeting times when we can focus on our main tasks 
• Work in a dynamic environment with an exceptional team that is always ready to help  
• A half-day off the second Friday of the month, so you focus on passion projects, boost your creativity or spend time with your loved ones  If you are interested in this role, we will be glad to hear from you.
  
  

If you are interested in this role, please send your CV in English!

About Us

Fadata is a leading provider of software solutions for insurance companies globally. We are on a mission to empower the insurance industry to drive customer engagement, innovation and business value. Together with our customers we are on a journey to build the future of insurance and impact millions of people’s lives every day. Fadata has clients in over 30 countries across the globe. Headquartered in Munich, with offices in more than five European cities, Fadata is backed by Private Equity Riverside and Lowell Minnick.

We provide the heart of the insurance industry with the next generation of core insurance platform. We use end-to-end, flexible cloud services for all insurance processes across Life, P&C and Health, harnessing open ecosystems. Our values include building trust, engaging in open communication where feedback is welcome, being passionate about the value we deliver, innovating our product, and showing care, empathy and respect for one another. We embrace cultural differences and support diversity.

We are making the world a safer place by empowering insurance innovation. We want you to become part of our exceptional team who are driving insurance innovation forward. For more information, please visit www.fadata.eu