Job Reference

308_25_MNG_HR_HRA

Position

Human Resources Administrative Support

Closing Date

Saturday, 17 May, 2025

Reference: 308_25_MNG_HR_HRA

Job title: Human Resources Administrative Support

About BSC

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

Look At The BSC Experience

BSC-CNS YouTube Channel

Let's stay connected with BSC Folks!

We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission

We are looking for an HR Administrative to join our Human Resources team and support the smooth running of core administrative operations. The selected person will play a key role in ensuring the coordination and execution of HR-related procedures, internal logistics, documentation workflows, and support to both employees and other departments.

Under the guidance of the HR team, this person will contribute to a wide range of internal services related to onboarding, training, workplace logistics, and employee benefits, among others.

Key Duties

• Provide general administrative support to the different areas within the HR department, ensuring smooth coordination of day-to-day operations.
• Manage HR documentation tasks such as scanning, archiving, uploading to internal platforms, and coordinating signature processes.
• Handle benefit-related logistics, including transport, Ticket Restaurant card, and health insurance documentation.
• Coordinate workplace services such as desk and parking assignments, incident tracking, and employee queries.
• Assist in occupational health & safety processes, including WFH requests.
• Support the administrative aspects of internal training management, including documentation for FUNDAE, Training Plan requests, etc.
• Support onboarding processes, including welcome sessions, space allocation, and access coordination.
  
  

Requirements

• Education
• Higher Vocational Training (CFGS/FPII) in Administration or a related field, or equivalent professional experience.
• Any specialisation, certification, or course in Human Resources will be considered a strong plus, but it is not required.
• Essential Knowledge and Professional Experience
• Previous experience in administrative roles, preferably within an HR or academic/research environment.
• Good command of Microsoft Office (Excel and Word)
• Excellent verbal and written communication skills in Spanish.
• Working knowledge of English.
• Additional Knowledge and Professional Experience
• Familiarity with office and document management tools.
• Experience using tools such as SAP, Woffu, or similar platforms is a plus.
• Competences
• Strong organisational skills and attention to detail.
• Proactive, adaptable, and solution-oriented mindset.
• Strong communication skills and service orientation.
• Ability to multitask and prioritise in a dynamic environment.
• Team player with a collaborative attitude.
  

Conditions

• The position will be located at BSC within the [department] Department
• We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
• Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
• Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
• Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
• Starting date: as soon as possible
  
  

Applications procedure and process

All applications must be submitted via the BSC website and contain:

• A full CV in English including contact details
• A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.
  
  

Development of the recruitment process

The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases:

• Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - 40 points
• Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - 60 points. A minimum of 30 points out of 60 must be obtained to be eligible for the position.
  
  

The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women.

In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process.

The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.

At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact [email protected] more information, please follow this link.

Deadline

The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.

OTM-R principles for selection processes

BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.

BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.

For more information follow this link

Application Form

You are applying for the following job offer

Name and Surname *

Gender ** *

Female

Male

Other

Email *

Nationality** *

Where did you first see this job offer (Please indicate the name of the website, social media, referral etc.)? *

please choose one of this and if needed describe the option : - BSC Website - Euraxess - Spotify - HiPeac - LinkedIn - Networking/Referral: include who and how - Events (Forum, career fairs): include who and how - Through University: include the university name - Specialized website (Metjobs, BIB, other): include which one - Other social Networks: (Twitter, Facebook, Instagram, Youtube): include which one - Other (Glassdoor, ResearchGate, job search website and other cases): include which one

Indicate what BSC department/s you want to apply.

Computer Sciences

CASE

Life Sciences

Earth Sciences

Indicate what research group/s you want to apply.

Upload CV (select the file, then click the Upload button) *

Please, upload your CV document using the following name structure: Name_Surname_CV

Files must be less than 3 MB.

Allowed file types: txt rtf pdf doc docx.

Cover Letter (optional) (if so, select the file and then click the Upload button)

Please, upload your CV document using the following name structure: Name_Surname_CoverLetter

Files must be less than 3 MB.

Allowed file types: txt rtf pdf doc docx zip.

Other Documents (optional) (if so, select the file and then click the Upload button)

Please, upload your CV document using the following name structure: Name_Surname_OtherDocument

Files must be less than 10 MB.

Allowed file types: txt rtf pdf doc docx rar tar zip.

• Consider that the information provided in relation to gender and nationality will be used solely for statistical purposes.
  
  

Data policy: *

I accept the data policy *

Other: *

I confirm that the information given in this form is true, complete and accurate.

Leave this field blank