Are you a highly organized and proactive individual with a passion for creating a seamless and efficient work environment? Do you thrive in a fast-paced, collaborative setting? If so, we invite you to join the CBRE as our International Team Assistant at our Madrid office, starting immediately.

We are seeking a dynamic and experienced individual to oversee and manage the day-to-day operations of two of our offices, ensuring a productive and positive atmosphere for our team. As a key member of our team, you will play a critical role in supporting our investment accounting and reporting professionals, enabling them to focus on delivering exceptional results for our clients.

Responsibilities:

You will be the go-to person for all things office-related, ensuring our workspace is a well-oiled machine. Your responsibilities will encompass a wide range of tasks, including but not limited to:

Operational Excellence:

• Overseeing daily office operations: Ensuring a smooth and efficient workflow, managing schedules, appointments, and travel arrangements for the team.
• Managing office supplies and equipment: Maintaining adequate stock of stationery, equipment, and other necessary supplies, and coordinating maintenance and repairs to ensure everything is functioning optimally.
• Handling facility issues: Coordinating maintenance, repairs, and other facility-related tasks, ensuring a comfortable and functional workspace.
• Identifying and implementing improvements: Proactively suggesting and implementing changes to office procedures and systems to enhance efficiency and productivity, always looking for ways to improve our operations.

Administrative & Financial Acumen:

• Managing office budgets and expenses: Tracking spending, processing invoices, and preparing financial reports, contributing to the financial health of the team.
• Maintaining office records and databases: Organizing and managing both physical and digital filing systems, ensuring data accuracy and easy accessibility.
• Managing vendor relationships: Negotiating contracts with suppliers and service providers, ensuring we receive the best value. Making sure that invoices are processed in a timely manner.

Team & Culture Support:

• Coordinating meetings and events: Scheduling meetings, arranging catering, and ensuring all necessary resources are available, facilitating seamless internal and external interactions.
• Acting as a point of contact: Serving as the primary point of contact for staff, visitors, and external parties, providing excellent customer service and a welcoming atmosphere.
• Providing excellent customer service: Addressing inquiries, resolving issues, and ensuring a positive experience for all stakeholders, fostering a positive and professional image.
• Contributing to company culture: Creating a positive and welcoming work environment, and potentially organizing social events and team-building activities, helping to build a strong and engaged team.

Compliance & Support:

• Supporting HR functions: Assisting with onboarding new employees
• Assisting senior management: Providing administrative support to senior executives, including scheduling, travel arrangements, and other tasks as needed, ensuring their efficiency.

Skills & Qualifications:

• Proven experience in office management or a similar administrative role.
• Exceptional organizational, time management, and multitasking skills.
• Strong communication and interpersonal skills, with the ability to build rapport with individuals at all levels.
• Fluent in Spanish and English, speaking French would be a great benefit.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with budget management and financial reporting.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Familiarity with health and safety regulations.
• Experience in the real estate or financial services industry is a plus.

What do we offer?

• International environment
• Your ideas are heard here, as we provide space for you to realize your own concepts.
• Hybrid work
• Get to know your colleagues better at regular employee events and create shared experiences in a relaxed atmosphere.
• Competitive Salary
• Meal vouchers
• Health insurance provided

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.