We are conducting a search for a experienced Executive Assistant to the Board within a leading group headquartered in Barcelona.

The group operates in +20 countries; and is in a solid growth phase, strengthening its international footprint.

This position requires exceptional discretion, executive maturity and the ability to operate at Board level, ensuring seamless coordination in a highly international and fast-paced environment.

Mission:

Provide high-level, strategic and confidential support to two Board, acting as a trusted partner and ensuring optimal alignment, prioritization and operational efficiency at executive level.

What you will be doing:

a) Executive & Calendar Management

• Complex and dynamic agenda management across multiple time zones
• Prioritization and gatekeeping with the ability to set boundaries when needed
• Coordination of leadership meetings, board meetings and key business reviews
• Preparation and circulation of meeting notes and follow-ups
• Handling last-minute requests without compromising strategic priorities

b) Travel & International Coordination

• Organization of frequent international travel (flights, visas, hotels, ground transportation)
• Coordination with travel center and external providers
• Support during board meetings and international market visits
• Anticipation of logistical risks and proactive problem solving

c) Expenses & Administrative Excellence

• Travel expense management and reporting
• Hotel bookings and executive arrangements
• Interdepartmental coordination for collective meetings and events
• Close collaboration with other executive assistants (pool model environment)

Profile We Are Looking For:

• Proven experience supporting two or more senior executives simultaneously
• Background in structured, international or multinational environments
• Used to working within an EA pool model (preferred over traditional 1:1 structures)
• High level of discretion, confidentiality and executive presence
• Collaborative mindset with strong interdepartmental coordination skills
• Flexible and solution-oriented, yet confident enough to set boundaries
• Strong organizational capacity and calm under pressure
• Excellent command of English and Spanish
• Advanced Outlook and MS Office skills

We are looking for a professional who understands business rhythm, executive priorities and who can act as a strategic extension of leadership.

What we offer:

• Opportunity to be part of a company that is growing.
• Hybrid work (work 2 days per week from home).
• Nice offices located in Barcelona.
• Work from Monday to Thursday from 9 to 18hs. with Friday afternoons free
• Interesting competitive salary.
• Ticket restaurant + Flexible remuneration (medical insurance + transportation ticket) + Parking