Healthcademia is an international network of premier educational institutions and academies for healthcare students and professionals. Founded in 2006, we have grown and evolved into a recognised and respected organisation focused on empowering our students to achieve their professional goals and improve their communities.

The Director of Academic Operations (DAO) is a key executive role responsible for managing and leading the academic back-office, with a focus on the planning and execution of academic operations. This includes core areas such as teaching, delivery and academic logistics. The main mission of the DAO is to ensure operational excellence and resource optimisation, transforming academic planning into a seamless, high-quality reality.

The DAO leads the logistical and administrative support required for the daily delivery of teaching activities, ensuring that all essential operational needs are met.

Responsibilities

Academic Planning and Management

Teaching Logistics:

• Design and development of operational academic calendars and efficient management of teaching spaces.
• Reservation, allocation, and optimisation of spaces (classrooms, laboratories) based on the teaching schedule.
• Preparation and management of class timetables, ensuring the most efficient use of facilities.

Procurement and Supply:

• Coordinate and supervise the purchase of consumable materials, equipment, and resources required for academic practice and specific teaching activities.
• Ensure a streamlined and efficient supply chain to support teaching operations.

Faculty Support (Operational Assistance):

• Manage travel arrangements and bookings for academic staff.
• Handle payments and invoicing related to teaching activities.
• Manage and issue teaching certificates.

Production of Academic Resources

Audiovisual Production:

• Lead the strategy and operations for the creation of multimedia and audiovisual academic resources (lecture videos, interactive materials, webinars), managing production teams and studio facilities.

Editorial Production and Logistics:

• Oversee the editorial production of learning materials (manuals, graphic materials, etc.).
• Manage the logistics of dispatching academic materials and teaching resources to students or partner institutions, ensuring inventory control and efficient distribution.

Learning Management Systems (LMS) Administration:

• Supervise the technical operation and support of virtual learning platforms (LMS), ensuring proper functionality, accessibility, and the capacity to host produced content.

Optimisation, Digitalisation and Control

• Define, document, and implement the digital transformation of operational processes (space management, access control, contract workflows) to maximise efficiency and traceability.
• Monitor academic operational costs to ensure maximum profitability and budget compliance.
• Produce performance and cost reports to support strategic decision-making alongside the Academic Directorate

Qualifications

• University degree (Bachelor’s).
• Postgraduate studies in Operations Management (COO), Logistics, or Higher Education Management will be an advantage.
• Minimum experience: 5 years in senior management or equivalent roles in Operations, Logistics, or Production within complex organisational environments.
• Essential experience: Proven and demonstrable experience within the Spanish university system, with a deep understanding of academic production management and administrative processes in this context.

Required Skills

• Results and cost orientation: Strong experience in budget control, cost optimisation, and continuous process improvement.
• Analytical and digital vision: Skilled in operational data analysis and the implementation of technological management solutions.
• Collaborative ability: Proven capacity to work effectively across departments and multidisciplinary teams.
• A high level of English is required.

Extended working conditions in a personal interview.

At HEALTHCADEMIA, we firmly believe in equal opportunities. We value and celebrate diversity in all its forms: ethnic origin, gender, age, sexual orientation, gender identity, disability, religion, socioeconomic status, or any other personal characteristic.

We foster an inclusive, respectful, and safe work environment where everyone can develop professionally and personally. We'd like to invite you to apply, regardless of your background or identity. What matters to us is your talent, your passion, and your desire to grow.