ABOUT THE PROJECT

The Art of Music Tour is a fast-growing international project that blends cinematic electronic music, drone filmmaking, and breathtaking natural landscapes.

We perform and film open-air concerts in iconic outdoor locations around the world, merging music, storytelling, and visual art into powerful cultural experiences. Past performances have taken place in Sweden, Croatia, Portugal, Spain, Greece and more. The 2026 edition will expand across Europe and beyond.

Celebrating our fifth year, we are building a high-performance global team that thrives on clarity, ownership, and creativity. We are hiring a Permit Coordinator & Event Manager to join our core operations team, a key role responsible for securing permits and supporting event logistics for open-air concerts across multiple countries.

If you’re proactive, professional, and passionate about bringing music and film to extraordinary locations, we’d love to hear from you.

ROLE OVERVIEW

You will be responsible for two key areas:

PERMIT COORDINATION (Primary Role)

You will manage the complete permit acquisition process for events in various countries.

Responsibilities:

• Research permit requirements (cultural heritage, municipal, tourism, police, environmental)

• Contact relevant authorities (councils, ministries, parks, venue owners)

• Submit formal proposals and required documentation

• Coordinate with local fixers (translations, office visits, follow-ups)

• Manage all deadlines and follow-up schedules

• Secure official written approval for the event (email or signed letter)

• Keep organized records of all communications

EVENT MANAGEMENT SUPPORT (Secondary Role)

You will support core logistics for each approved concert:

Responsibilities:

• Source and coordinate local vendors (sound, generator, security, etc.)

• Prepare simple event logistics plans (access, safety, setup)

• Supervise or delegate on-site operations (when required)

• Ensure local compliance with public safety and regulations

• Communicate clearly with the creative team and Founder

REQUIREMENTS

• Strong communication skills (especially email and phone)

• Experience dealing with institutions, municipalities, or cultural bodies

• Highly organized, deadline-driven, and consistent

• Able to work across time zones and manage multiple locations

• Fluent in English; additional languages a plus

• Background in events, film, tourism, or cultural projects is highly preferred

WHO THIS ROLE IS FOR

This is for someone who:

• Knows how to get things done across borders

• Enjoys solving problems and working independently

• Can follow up professionally and persistently without needing daily supervision

• Has experience dealing with government or institutional processes

• Feels aligned with creative, ambitious, international projects

COMPENSATION STRUCTURE

This is a freelance, results-based role with a fixed fee per confirmed location, plus additional compensation for operational involvement.

Fixed Fee – €500 per permit

• Paid upon delivery of official written confirmation (email or signed letter) for an approved concert location (500+ capacity)

• You are responsible for securing all necessary permits (performance, filming, drone if applicable)

Event Operations Fee – €300–400 per event

• Paid after successful coordination of local operations (vendors, logistics, compliance)

• Final amount depends on scope and involvement level

Optional Monthly Retainer – €300/month

• May be offered to strong candidates managing multiple countries or events

• Paid in advance to maintain momentum across multiple regions

• Deducted from future location fees (acts as a performance-based advance)

Bonus Opportunities

• Additional rewards for:

• High-impact locations

• Sponsorships secured

• Exceptional performance or strategic delivery

Learn more about the project:

• Cabo Girao Video:

https://youtu.be/crt_c_aZ6HE

• YouTube Channel:

https://youtube.com/@johnmig

HOW TO APPLY

Please send the following to: [email protected]

• Your CV or LinkedIn profile

• A short paragraph explaining your relevant experience and why this project fits you

• Examples of any past permit work, government communication, or event coordination

• A clear reason why we should hire you

If your profile aligns, we will contact you to arrange a video interview. Due to the volume of applications, only successful applicants will be contacted.

We are celebrating 5 years of global performances, and building a serious, results-driven team to help shape the next chapter.

If you thrive under pressure, communicate clearly, and want to be part of something truly original, let’s talk.