Company Description

Apptimist Studio is a tech consulting agency. Our expertise is centered on delivering high-quality technical solutions tailored to meet client needs, with a focus on functionality and user experience.

Role Description

We are seeking a highly organized, bilingual Office Manager / Personal Assistant with strong Project Management experience. This is a high-impact role requiring someone who can move seamlessly between administrative tasks, client relations, and complex project tracking.

The ideal candidate is a "master of follow-up" who ensures that no email, WhatsApp message, or deadline ever slips through the cracks.

Key Responsibilities

• Communication Management: Organize messages, meetings and documentation. You will prioritize messages, draft responses, and ensure timely follow-ups with stakeholders.
• Project Coordination: Apply project management methodologies to track company goals, manage task lists, and ensure the team meets internal and external deadlines.
• Account Management: Support the team by managing client expectations, overseeing deliverables, facilitating regular check-ins, and ensuring client satisfaction.

Skills & Qualifications

• Bilingual Proficiency: Professional-level fluency in English and Spanish (written and verbal) is mandatory.
• Project Management Expertise: Proven experience managing projects from inception to completion. Familiarity with tools like Notion and Odoo is a plus.
• Exceptional Detail Orientation: You are someone who catches the "small things" and prides yourself on error-free work.
• Tech Savviness: High proficiency in WhatsApp Business, Email Suites (Google/Outlook), and CRM softwares.
• Proactive Problem Solver: You don’t just identify problems; you bring solutions to the table before being asked.