Our client, our prominent figure in sports, is looking for a Bilingual Executive Assistant and Personal Assistant. This position will be undertaken from the Madrid residence and will involve liaising with professionals across global locations.

The remit includes but is not limited to:

• Manage rigorous diary (can include family diary) with frequently changing requirements. Engagements range from local requests to meetings across global timezones (business meetings, appointments, event attendance, restaurant bookings)
• Point to point travel management for individual (and family members if needed) transfers, travel
• Close coordination with dedicated team and management firms
• Act as a key facilitator for needs (local and global). Local errands if needed
• Overseeing smooth running of Madrid household, overseeing daily operations and working closely with dedicated team of staff (liaising with domestic staff, managing utilities contracts, following up with local professionals, maintenance, repairs, security, insurance and vehicles, sourcing items for property if/when necessary)
• Ensure individual is correctly prepped for meetings and engagements
• Correspondence management: act as gatekeeper and respond to correspondence accordingly
• Act as lynchpin between various stakeholders, ensuring effective and correct information flow between parties
• Oversee timelines, checklists, and action tracking for any ongoing projects
• Act with utmost discretion and ensuring confidentiality maintained at all times

Candidates must have a bilingual level of English/Spanish, whilst additional

languages such as French will be viewed favourably. Proven experience as a Personal Assistant is required, individuals with experience supporting an HNWI will be favoured. Knowledge of tech and relevant systems is also required. It’s essential that the chosen professional demonstrates responsibility and good judgement. The ideal candidate is proactive, flexible, and executes tasks with a keen attention to detail. This role is very fast paced with important responsibilities that may frequently change. Flexibility outside of traditional working hours is also required. Discretion is of the utmost importance for this role.

Location - Madrid, Pozuelo

Salary - Competitive

Timetable - Normal office hours however flexibility required

Hybrid/On site - Predominately on site. Potential travel if desired

Driving License required

Please note an NDA is to be signed upon meeting the client.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.