The Role

Department: Human Resources

Location: Madrid

Role: Human Resources Advisor – Spain

The HR Advisor will be based in Madrid as part of the International HR team which supports the firm’s European offices.

The HR Advisor will provide dedicated HR support to the Madrid office and manage the day to day operational issues that arise. The HR Advisor will work with the HR Business Partner based in London and work closely with the local partners and International HR team to design and deliver effective HR support. The role will also involve assisting with local and global HR projects and may also involve providing some HR support to the firm’s Spanish speaking offices in Latin America or other offices across Europe if required.

Key Responsibilities

Day to Day HR support

• Provide 'on the ground' HR support in Madrid dealing with day to day operational HR duties and queries that arise to support both the fee earning and business support teams.
• With the support of the wider HR team, review and update Spanish HR policies and procedures and keep up to date with any relevant legislative changes.
• Provide administrative support, using the firm’s HR system (Workday) to support business processes, such as recruitment approvals, onboarding, preparing contracts and offer paperwork and offboarding. Ensuring that Workday is kept up to date with starters, leavers and relevant people related changes. Run HR reports from Workday.
• Working closely with the finance team to check monthly payroll documentation. Work with wider HR team and local finance to support Benefit Administration (e.g gym, private medical) offering.
• Monitor probationary periods and end of fixed term contracts and assist with end of probation review meetings as necessary.
• Advise on maternity/paternity/family leave entitlement and processes.
• Take responsibility for onboarding and the leavers process. Help ensure that all new joiners experience a smooth arrival and feel welcomed into the Firm.
  
  

Recruitment

• Recruitment –supporting the approval process, preparing job descriptions and working with the global Recruitment team to liaise with recruitment agencies and support sourcing candidates directly in the market as required. Working with HR colleagues and the global Recruitment team to benefit from platforms and processes in place to free up Partner/Manager time and enhance candidate experience.
• Early Careers recruitment - coordinate Trainees on and off boarding. Working with Global Early Careers team and HR team if required, to help develop a structured trainee programme.
• Attending careers fairs and events as required.
  
  

Performance review (Performance Conversations)

• Encourage and support completion of objective setting and performance meetings.
  
  

Annual Salary review process

• Working closely with the HR Business partner, Head of HR and local partners to deliver the annual salary review.
• Keeping up to date with relevant salary market data in Madrid.
  
  

Talent management and Talent Programmes

• Assist with the local administration associated with global Talent programmes.
• Working closely with the HR Business Partner, Learning and Talent team and local partners to meet local training needs as appropriate
  
  

Engagement Survey

• Help drive engagement survey participation and assist with feedback and actions within Madrid office.
  
  

Projects

• As required, working with International HR team on various global and local change-management project aligned to the Firm’s People strategy and objectives. Supporting the wider HR team across the European and Latin American offices if required.
• Assisting with adhoc projects and tasks
  
  

Essential Skills & Experience

• Proven experience working as an HR generalist role, ideally gained in a professional services or legal environment.
• A good understanding of current Spanish employment Law and committed to maintaining knowledge.
• Previous experience of supporting monthly payroll would be an advantage.
• Excellent written and verbal communication skills both in Spanish and English.
• Good IT skills, particularly Excel, Word and PowerPoint and experience of HR databases.
• Strong administration skills and attention to detail.
• Ability to prioritise, use own initiative, meet deadlines and multitask in a fast-paced professional environment.
• Team player, consultative and inclusive
• Proactive and resilient.
• Integrity and discretion.
• Ability to inspire confidence and respect at all levels.
  
  

Our Values

Our Values Are The Principles That Guide The Decisions We Make, Unite Us In Our Endeavours And Strengthen Our Delivery, For Our Clients And Our Firm. We

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
  
  

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The Competencies Are Used To Inform All Aspects Of Business Services Career Development. They Vary Across Levels And Different Business Areas And Fall Under The Following Areas

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness
  
  

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

At Clyde & Co we view diversity as critical to the international nature of our business and have created a working environment where people from different backgrounds can thrive. It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, gender identity, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.

Please Consider The Environment Before Printing This Job Description.

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.