C3S Business School is looking for a motivated and organized Academic Assistant to join our Academic Department in Barcelona. This full-time position involves providing administrative and operational support to ensure the smooth delivery of academic programs.

The Academic Assistant will work closely with students, faculty, and the Academic Head to maintain high academic standards and ensure an excellent student experience.

Academic Support & Coordination:

• Assist in the preparation of class schedules, exam timetables, and academic calendars.
• Coordinate classroom logistics, materials, and faculty support for lectures and workshops.
• Maintain and update academic records, attendance sheets, and grade reports.
• Support the preparation and distribution of learning materials and assignments.

Student & Faculty Assistance:

• Serve as a point of contact for student academic inquiries and provide timely assistance.
• Support faculty members with printing, classroom setup, and communication.
• Assist during orientation, induction days, and academic events.

Communication & Reporting:

• Send academic announcements and reminders to students and faculty in English and Spanish.
• Support the compilation of reports for internal use and external academic bodies.
• Assist in collecting student feedback and evaluations to support academic quality.

Administrative Tasks:

• Organize and archive documentation related to academic assessments and submissions.
• Assist with internal and external accreditation-related documentation and compliance.
• Coordinate appointments and meetings for the academic team.

• Bachelor's degree in Administration, Education, or a related field.
• Previous experience in an academic or administrative support role (preferred).
• High level of English and Spanish fluency (C1 or above in both languages).
• Strong organizational and time management skills.
• Proficient in Microsoft Office and Google Workspace tools.
• Friendly and professional communication style.
• Ability to work in a multicultural environment and under time pressure.

• Full-time position based in vibrant Barcelona, Spain.
• A supportive and international work environment.
• Opportunities for professional growth within the institution.
• The chance to make a meaningful contribution to student success and academic operations.

C3S Business School (Castelldefels School of Social Sciences) is a private and globally recognized institution located in the center of Barcelona, offering UK-accredited diplomas and degrees. With a student body representing over 25 nationalities, we focus on career-oriented, industry-relevant education in Business, IT, Hospitality, and more.

C3S is committed to student success, innovation in education, and cultivating a diverse and inclusive learning environment. Our mission is to empower students with practical skills and global perspectives to thrive in today’s competitive world.

Be part of a growing international institution that values innovation, diversity, and academic excellence. Apply now to join the C3S team! Email your CV on [email protected]